Coordinator-Administrative

Indiana University Health; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Indiana University Health is seeking an Administrative Coordinator for the Cardiovascular & Cardiothoracic Surgery division. The role involves managing schedules, processing invoices, and providing administrative support to senior leaders. The ideal candidate will have strong analytical skills and at least 3-5 years of administrative experience in a healthcare setting. This full-time position expects to work Monday through Friday, from 8 AM to 4:30 PM.

Qualifications

• 3–5+ years of relevant administrative experience.
• Intermediate proficiency in Microsoft Office Suite.
• Experience in a matrixed organization preferred.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Process invoices and maintain office records.
• Handle inquiries and communicate across multiple teams.

Skills

Analytical skills

Attention to detail

Professionalism

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

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Overview

Administrative Coordinator – Cardiovascular & Cardiothoracic Surgery

Overview

Administrative Coordinator – Cardiovascular & Cardiothoracic Surgery

Schedule: Monday to Friday, 8:00 AM – 4:30 PM

Position Summary:

This role provides high-level administrative and technical support to the Division Chief of Cardiovascular & Cardiothoracic Surgery and other senior leaders. The ideal candidate is proactive, detail-oriented, and experienced in managing complex schedules and workflows in a dynamic, matrixed healthcare environment.

Key Responsibilities:

• Manage executive calendars, coordinate meetings and events, and prepare detailed travel arrangements.
• Process invoices and expense reports with accuracy and timeliness.
• Handle inquiries and communications across multiple teams with professionalism.
• Maintain accurate office records, reports, and resource data; provide basic budget oversight.
• Anticipate and resolve administrative and technical issues with minimal supervision.
• Exercise sound judgment and discretion in handling sensitive information and decision-making.
  
  
  

Qualifications:

• Bachelor’s degree or equivalent experience required.
• 3–5+ years of relevant administrative experience.
• Experience in a matrixed organization and complex work environment preferred.
• Intermediate proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Strong analytical skills with the ability to interpret and act on complex data.
  
  
  

We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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