Coordinator, Academic Operations University Honors Program

Wright State University; Dayton (OH); On-site; USD 45,000 - 55,000; Full time

Job summary

Wright State University is seeking an University Honors Program Operations Coordinator to manage student-facing operations of the Honors Program, including advising, admissions, communications, recruitment, and retention initiatives, while providing operational leadership for graduation requirements.

The role requires a bachelor’s or master’s degree with relevant advising experience and excellent communication skills.

Qualifications

• Bachelor’s or Master’s degree with 2 years of experience in collegiate advising, academic counseling, or student affairs.

Responsibilities

• Leads onboarding and advising of Honors students, including New Student Orientation and small group sessions.
• Facilitates Honors 101 Pilot course content, evaluates student work, and communicates with students and Honors Faculty Leaders.
• Advises students on Honors program graduation requirements and assists with course registration to support retention.
• Interprets university policies for Honors students and guides students in warning and probation statuses.
• Develops retention strategies and coordinates Honors programming with the Director of UHP.
• Represents Honors to the University Undergraduate Association of Academic Advisors.
• Promotes Honors resources across campus and supervises Hons GA/students.

Skills

Communication

Spoken and written communication

Education

Bachelor’s degree

Master’s degree

Job description

University Honors Program Operations Coordinator (Revised)

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Faculty Rank or Job Title University Honors Program Operations Coordinator (Revised)

Job Category:

Job Category: Administrative (exempt/non-exempt)

Department

Department Student Success

EEO number:

EEO number: 26P347

Position FTE

100% FTE

Minimum Annual Salary

Minimum Annual Salary $50,000

Salary Band:

Salary Band: UC S04

Job Summary/Basic Function:

The University Honors Program Coordinator serves as the primary administrator for student-facing operations of the University Honors Program ( UHP ). This position coordinates Honors student advising, admissions, communications, recruitment, retention initiatives, and programmatic activities while providing operational leadership that supports student success, engagement, and progression toward Honors graduation requirements.

Minimum Qualifications

• Bachelor’s degree or master’s degree with 2 years of experience in collegiate advising, academic counseling, or student affairs, or related field (internships and practica are acceptable experience).
• Excellent skills in spoken and written communication.

Preferred Qualifications

• Experience in student success, advising and/or teaching
• Experience with an Honors Program, either as a student, faculty, or staff
• Knowledge of systems such as Banner Admin, uAchieve, and Slate
• Experience with data collection and assembly for reports/proposals

Essential Functions and percent of time:

40% Honors Program Advising and Retention

• Leads on-boarding and advising of Honors students to include facilitation during New Student Orientation, in small group sessions, and other proactive advising strategies.
• Serves as the lead facilitator on the “Honors 101” Honors Pilot course creating content, evaluating student work, and communicating with students and Honors Faculty Leaders
• Assists the Director of UHP with advising students on Honors Program graduation requirements
• Assists students with Honors course registration; provides walk-in advising and various support functions to enhance student retention and student success
• Interprets university academic and administrative policies for Honors students
• Coordinates meetings and provide guidance to students in Honors Warning and Academic Probation statuses to encourage student success
• Collaborates with Director of UHP on development of retention strategies, Honors programming and requirements
• Serves as the Honors representative to the University Undergraduate Association of Academic Advisors
• Promotes and connects Honors students to other campus resources such as health and wellness, campus housing, and career services
• Supervises and develops UHP Graduate Assistant and student workers

20% Office Administration and Data Management

• Manages the Honors tracking tool in Watermark Licensure Gateways for the University Honors Program including evaluating student progress, running reports, and communicating with Honors Faculty Leaders about Honors student progress
• Provides administrative support to the UHP Director to include: calendar management, correspondence communication and special project execution
• Manages document flow in and out of Honors Program office
• Manages all Honors data entry in Banner including Honors attributes and Honors advising assignments
• Assists the Director of UHP with data collection and report generation to highlight trends, enrollment projections, etc.
• Updates and maintains accurate student records in advising notes, uAchieve, Wings, Gateways, Slate, and other systems
• Assists with execution of CSR’s to Curriculum, and maintain accurate Honors course schedules
• Prepares meeting agendas and manages minutes for meetings hosted by UHP

20% Event and Engagement

• Collaborates with UHP Director and university stakeholders to execute University Honors Program events to include concept development, budget forecasting, event promotion strategies, and other related actions to promote Honors student engagement
• Acts on behalf of UHP Director to provide support Honors Faculty Leaders with their department’s programming needs
• Assists Honors Faculty Leaders with catering plans and executes event services requests for Honors Program related events
• Coordinates and leads UHP recruitment efforts at various WSU events such as Explore Wright State Day, Green and Gold Admitted Student Days, and Honors Visit Days

10% Honors Admissions

• Provides oversight of all Honors admissions operations
• Serves as the point of contact for the Office of Admissions; responds to inquiries related to Honors admissions and interpreting guidelines
• Uses independent judgement to determine when manual review and processing is necessary for Honors applications
• Assesses Honors transfer credit for students and campus partners

10% Internal and External Communications

• Manages communications through [e-mail], WSU Newsletter and social media communications to prospective and current Honors students
• Manages Honors mass messaging to students through Slate Deliver and other platforms
• Communicates with unit advisors about continuous improvement initiatives within UHP to streamline processes for academic advisors and Honors Faulty Leaders

Non-Essential Functions and percent of time:

None

Working Conditions

Experience advising and/or teaching first-year university students

Experience as an undergraduate honors student

Familiarity with advising, orientation, and student support services

Special Instructions to Applicants

Posting Date

Posting Date 07/29/2026

First Consideration Date:

First Consideration Date: 08/05/2026

Closing Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

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3640 Colonel Glenn Hwy., Dayton, OH 45435 USA