Graduate Business Programs Advisor

Wright State University

University (FL)

On-site

USD 45,000 - 55,000

Full time

14 days+

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Job summary

Wright State University in Dayton, Ohio, is seeking a Graduate Business Programs Advisor to provide comprehensive academic advising and student success coaching for MBA, specialized master’s, and graduate certificates.

You will guide students through degree requirements, milestones, and program options while collaborating with faculty and industry partners to enhance internships and real-world learning experiences.

Qualifications

Master’s degree from an accredited institution.
Minimum of 3 years of experience in academic advising, academic counseling, teaching, or student affairs.
Strong written, verbal, and interpersonal communication skills with the ability to explain complex academic policies clearly and empathetically.
Demonstrated ability to work effectively with diverse student populations.
Proficiency with student information systems, Microsoft Office applications, and related technologies.
Ability to manage multiple priorities and maintain attention to detail.

Responsibilities

Advise and support graduate business students across MBA, specialized master’s, graduate certificate, accelerated pathways, and Executive DBA programs on degree requirements and milestones.
Develop individualized academic success plans aligned with students’ educational, professional, and leadership goals.
Monitor academic progress and student engagement; connect students with university resources to promote persistence and success.
Create and implement student communications and outreach strategies for admissions, onboarding, registration, and graduation.
Provide specialized residency and dissertation guidance for Executive DBA students and identify scholarship and fellowship opportunities.

Skills

Academic advising

Communication skills

Multitasking

Microsoft Office

Student-focused

Education

Master’s degree

Bachelor’s or master’s degree in business or related discipline

Tools

Banner

WINGS Express

DARS

WebXtender

Job description

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Faculty Rank or Job Title Graduate Business Programs Advisor

Job Category:

Job Category: Administrative (exempt/non-exempt)

Department

Department Raj Soin College of Business Admin

EEO number:

EEO number: 27P055

Position FTE

100%

Minimum Annual Salary

Minimum Annual Salary $50,000

Salary Band:

Salary Band: UC S04

Job Summary/Basic Function:

TheGraduate Business Programs Advisor serves as a primary resource for prospective and current graduate business students, providing comprehensive academic advising, student success coaching, and program support that promotes persistence, engagement, career readiness, and timely degree completion. The position guides students through academic planning, program requirements, registration, residency and thesis/dissertation milestones, and university policies across graduate business programs.

The Advisor collaborates with faculty, academic leaders, career services, admissions, and industry partners to support recruitment, onboarding, retention, graduation, and student success initiatives while connecting students to experiential learning opportunities, including internships, practicums, applied consulting projects, employer-sponsored experiences, and other high-impact professional development activities that align with career goals and workforce needs.

The position supports interdisciplinary and industry-aligned learning by helping students navigate certificates, concentrations, accelerated pathways, and collaborative programs that integrate business with disciplines such as engineering, healthcare, data analytics, artificial intelligence, entrepreneurship, and technology. Leveraging data, best practices, and strong campus partnerships, the Advisor contributes to the success of MBA , specialized master’s, graduate certificate, accelerated pathway (3+2, 4+1, 3+1½), and Executive DBA programs while advancing the continuous improvement of innovative graduate business education.

Minimum Qualifications

Master’s degree from an accredited institution.
Minimum of 3 years of experience in academic advising, academic counseling, teaching, or student affairs.
Strong written, verbal, and interpersonal communication skills with the ability to explain complex academic policies clearly and empathetically.
Demonstrated ability to work effectively with diverse student populations.
Proficiency with student information systems, Microsoft Office applications, and related technologies.
Ability to manage multiple priorities and maintain attention to detail.

Preferred Qualifications

Experience advising graduate students.
Experience with student information and advising technologies (e.g., Banner, WINGS Express, DARS , WebXtender, or similar systems).
Experience coordinating events or student programming.
Experience working with diverse, military-affiliated, and international student populations and collaborating across functional units.
Bachelor’s or master’s degree in business or a related discipline; familiarity with business curricula at AACSB -accredited institutions.

Essential Functions and percent of time:

Academic Advising & Student Success – (50%)

Advise and support graduate business students across MBA , specialized master’s, graduate certificate, accelerated pathway (3+2, 4+1, 3+1½), and Executive DBA programs on degree requirements, curriculum options, course selection, academic policies, program milestones, and graduation requirements; develop individualized academic success plans aligned with students’ educational, professional, and leadership goals.
Provide comprehensive academic planning and student success support by maintaining expertise in interdisciplinary curricula, collaborating with faculty and advisors across the university, and guiding students in integrating cross-college coursework, experiential learning, certifications, and other professional development opportunities while maintaining progress toward degree completion.
Monitor academic progress and student engagement throughout the student lifecycle, proactively addressing registration, academic standing, residency participation, capstone, thesis/dissertation milestones, retention concerns, and degree completion requirements; connect students with appropriate university resources and support services to promote persistence and success.
Develop and implement student communication and outreach strategies that support admissions yield, onboarding, registration, milestone tracking, graduation preparation, and ongoing student engagement, while advising students on admissions-related matters, transfer credit evaluations, academic petitions, policy exceptions, leaves of absence, withdrawals, and re-entry processes.
Provide specialized support for Executive DBA students regarding residency, dissertation planning, committee processes, and degree completion requirements; identify and recommend students for scholarships, fellowships, assistantships, awards, and recognition opportunities; and maintain expertise in graduate business curricula, accreditation standards, university policies, advising best practices, and student success strategies.

Student Onboarding – (15%)

Serve as the primary point of contact for newly admitted students, providing guidance on enrollment processes, university policies, program requirements, registration procedures, and key deadlines to support a successful transition into graduate study.
Develop and deliver onboarding communications, orientation programs, cohort engagement activities, and transition resources while educating students on academic, career, financial, accessibility, technology, library, and student support services that promote success, belonging, and retention.
Coordinate with admissions, faculty, program leadership, student services, and registrar offices to ensure a seamless onboarding experience; monitor onboarding progress, proactively address enrollment barriers, and facilitate timely completion of required enrollment and registration milestones.

Recruitment Efforts – (15%)

Support recruitment, enrollment, and admissions-yield initiatives for graduate business programs by collaborating with admissions, faculty, and program leadership to engage prospective and admitted students through information sessions, open houses, webinars, orientation events, residency experiences, individual consultations, and targeted outreach activities.
Serve as a primary resource for prospective students by providing guidance on program options, admissions requirements, curriculum structure, degree timelines, accelerated pathways (3+2, 4+1, 3+1½), graduate certificates, and program fit to align academic goals with career objectives.
Partner with admissions and enrollment management teams to monitor applicant, admitted students, and enrollment pipelines; identify barriers to enrollment; represent the college at recruitment and outreach events; and utilize enrollment, yield, and student success data to evaluate recruitment effectiveness and implement strategies that improve conversion, matriculation, retention, and overall enrollment outcomes.

Graduate Residency Support – (10%)

Coordinate and support student participation in residency experiences by communicating residency requirements, schedules, travel logistics, attendance expectations, academic deliverables, and program policies for MBA , specialized master’s, accelerated pathway (3+2, 4+1, 3+1½), and Executive DBA students.
Advise students on how residency experiences align with degree requirements, professional development goals, experiential learning outcomes, cohort engagement, and overall program progression.
Monitor student compliance with residency requirements, track participation and completion, identify barriers to attendance, and facilitate appropriate accommodations, interventions, or policy exception processes when necessary.
Collaborate with faculty, program directors, student services, and university partners to coordinate residency programming, communicate program updates, and ensure a seamless student experience before, during, and after residency events.
Provide individualized guidance regarding residency preparation, academic expectations, networking opportunities, leadership development activities, capstone integration, and thesis milestones, particularly for Executive DBA students.

Data Analysis & Reporting – (10%)

Monitor, analyze, and report on enrollment, registration, academic progress, persistence, retention, graduation, and degree-completion outcomes across MBA , specialized master’s, graduate certificate, accelerated pathway (3+2, 4+1, 3+1½), and Executive DBA programs, using data to support student success, enrollment management, and strategic decision-making.
Track key student success indicators, including academic standing, GPA , milestone attainment, residency and dissertation progress, onboarding and registration activity, admissions yield, persistence, leaves, withdrawals, re-entry, and at-risk populations; implement proactive interventions and retention strategies that strengthen student engagement, progression, and completion.
Develop and maintain dashboards, reports, and analytical tools that assess advising effectiveness, enrollment trends, student engagement, experiential learning participation, professional development outcomes, time-to-degree, graduation outcomes, and overall program performance; prepare and present actionable analyses for academic leadership, identify emerging trends and programmatic risks, and collaborate with faculty and administrators to drive continuous improvement and evidence-based student success initiatives.

Non-Essential Functions and percent of time:

Working Conditions

Office-based position within a college of business or graduate studies unit.
Regular interaction with students, faculty, staff, alumni, and external stakeholders.
Occasional evening or weekend work may be required to support orientations, recruitment events, commencements, and student engagement activities.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

Posting Date

Posting Date 09/18/2026

First Consideration Date:

First Consideration Date: 09/28/2026

Closing Date

Open Until Filled No

Supplemental Questions

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