Coordination & Data Management Specialist - Hybrid

Golden Wolf, LLC; San Antonio (TX); Hybrid; USD 65,000 - 78,000; Full time

Benefits offered by this job

Supplemental Insurance

Life Insurance

Paid Federal Holidays

Disability Insurance

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

GoldenWolf, LLC is seeking a Coordination & Data Management Specialist to support a major federal facilities program in San Antonio, TX. This role blends data coordination, stakeholder communication, and database oversight to keep facility assessment information accurate and actionable.

Join a growing architecture, engineering, and professional services firm delivering solutions to federal agencies nationwide. Hybrid work arrangement and competitive benefits are provided.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 3+ years of experience in data management, project coordination, or related roles.
• Strong proficiency with Microsoft Office applications.
• Excellent organizational and communication skills.

Responsibilities

• Manage and maintain facility assessment data throughout the project lifecycle.
• Review, validate, and update data to ensure accuracy, consistency, and completeness.
• Coordinate activities between project managers, facility managers, assessment teams, and technical experts.
• Support planning and execution of site visits by tracking requirements and project milestones.
• Maintain project documentation, reports, and data records.
• Utilize databases, spreadsheets, and web-based management systems to support program operations.
• Identify opportunities to improve data management processes and workflows.
• Monitor data quality and ensure compliance with client and contractual requirements.
• Provide administrative and operational support for ongoing program initiatives.

Skills

Data management

Project coordination

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Database management

Job description

Benefits

• Supplemental Insurance


• Life Insurance


• Paid Federal Holidays


• Disability Insurance


• 401(k) matching


• Dental insurance


• Health insurance


• Opportunity for advancement


• Paid time off


• Vision insurance

Location: San Antonio, TX (Hybrid - 3 days per week in office)

Salary Range: $65,000-$78,000 annually

Employment Type: Full-Time, Exempt

Reports To: Program Manager/Hiring Manager

About the Role

GoldenWolf, LLC is a growing architecture, engineering, and professional services firm supporting federal agencies nationwide. We deliver innovative solutions that help government clients manage and maintain critical facilities and infrastructure.

We are seeking a Coordination & Data Management Specialist to support a major federal facilities program. This role combines project coordination, stakeholder communication, database management, and data quality oversight to ensure facility assessment information is accurate, complete, and actionable.

This is an excellent opportunity for a detail-oriented professional who enjoys working with data, collaborating across teams, and contributing to projects that support vital government operations. This position supports an active federal facilities program and provides an opportunity to work on critical infrastructure initiatives serving government clients

What You’ll Do

• Manage and maintain facility assessment data throughout the project lifecycle.


• Review, validate, and update data to ensure accuracy, consistency, and completeness.


• Coordinate activities between project managers, facility managers, assessment teams, and technical experts.


• Support planning and execution of site visits by tracking requirements and project milestones.


• Maintain project documentation, reports, and data records.


• Utilize databases, spreadsheets, and web-based management systems to support program operations.


• Identify opportunities to improve data management processes and workflows.


• Monitor data quality and ensure compliance with client and contractual requirements.


• Provide administrative and operational support for ongoing program initiatives.

Required Qualifications

• Bachelor's degree in Business Administration, Information Technology, Data Management, or a related field, or equivalent experience.


• 3+ years of experience in data management, database administration, project coordination, operations support, or a related role.


• Strong proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.


• Excellent organizational skills with the ability to manage multiple priorities and deadlines.


• Strong attention to detail and commitment to data accuracy.


• Strong written and verbal communication skills.

Preferred

• Experience supporting federal, government, military, healthcare, or facilities-related programs.


• Experience with facility management systems, asset management databases, or assessment platforms.


• Familiarity with quality assurance, data validation, and reporting processes.


• Experience coordinating cross-functional teams and stakeholders

Work Environment

• Hybrid schedule with 3 days per week in our San Antonio office.


• Occasional travel may be required (up to 50%).


• Primarily office-based work with extensive use of computer systems and data platforms.

Why Join Us

• Competitive salary: $65,000-$78,000


• Opportunity to support impactful federal infrastructure programs


• Collaborative and mission-driven team environment


• Professional development and training opportunities


• Exposure to large-scale facilities and asset management initiatives

Company Profile

GoldenWolf is a Service-Disabled Veteran-Owned, Women-Owned Small Business that provides comprehensive facility management and support services to federal agencies. The company specializes in delivering a wide range of professional services, including facilities condition assessments, quality assurance, construction management, strategic planning, and technical support across civilian and defense sectors.

Equal Employment Opportunity (EEO)

We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under applicable federal, state, or local laws. All employment decisions are based on business needs, job requirements, and individual qualifications. We actively encourage applicants from all backgrounds to apply.

Flexible work from home options available.