Coordination and Communication Analyst

UN Women; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

UN Women in New York seeks a Coordination and Communication Analyst to support the Executive Board Secretariat by preparing briefing notes, meeting records, and coordinating documentation for Executive Board sessions.

The role includes managing communications and outreach, including social media and website content, serving as scheduling officer for the Secretary, and providing administrative, substantive, and logistical support for intergovernmental events and governance processes.

Qualifications

• Master's degree required in relevant fields such as political or social sciences or international relations.
• Two years of progressively responsible experience in administration, communications, interagency coordination, or intergovernmental affairs.
• Proficiency in Microsoft Office Suite and web-based management systems; experience with UN entities desirable.

Responsibilities

• Coordinate the preparation of schedules, briefing materials, and progress updates for Executive Board activities.
• Maintain and organize Secretariat records, correspondence, and institutional documentation.
• Act as the Scheduling Officer for the Secretary of the Executive Board, managing calendars and meeting coordination.
• Prepare session binders and materials for Executive Board sessions, Bureau meetings, and informal briefings.
• Support the preparation, review, and reporting of documentation for Executive Board meetings.
• Draft high-quality briefing notes, meeting records, and correspondence.
• Coordinate document submission processes and update the matrix tracking Executive Board decisions.
• Provide coordination and logistical support for Executive Board meetings, governance processes, and special events, including field missions.
• Manage and develop content for the Executive Board's social media accounts and website.
• Provide substantive, logistical, and administrative support to the Advisory Committee on Oversight (ACO).

Skills

Coordination

Communication

Administration

Inter-agency Coordination

Intergovernmental Affairs

Documentation Management

Social Media Management

Event Support

Scheduling

Education

Master's degree in political sciences, social sciences, international relations, public administration, law, human rights, gender equality, management, or a related field

A first-level university degree with two additional years of qualifying experience may be accepted as an alternative

Tools

Microsoft Office Suite

Web-based Systems

Job description

Organizational context: UN Women is dedicated to gender equality and the empowerment of women globally. The Executive Board Secretariat, within the Executive Director's Office, serves as the crucial link between UN Women and its 41-member Executive Board. This role supports the President and Vice Presidents in managing official and informal sessions, including briefings and field visits, ensuring effective intergovernmental and political engagement.

Job purpose: The Coordination and Communication Analyst will support the Executive Board Secretariat's work plan by preparing essential documentation such as briefing notes and meeting records. This role is pivotal in coordinating the preparation of Executive Board documentation, managing communications and outreach activities including social media and website content, and serving as the scheduling officer for the Secretary. The position also involves supporting inter-agency coordination, tracking decision implementation, and providing comprehensive administrative, substantive, and logistical support for Board sessions and related events.

Responsibilities

• Coordinate the preparation of schedules, briefing materials, and progress updates for Executive Board activities.
• Maintain and organize Secretariat records, correspondence, and institutional documentation.
• Act as the Scheduling Officer for the Secretary of the Executive Board, managing calendars and meeting coordination.
• Prepare session binders and materials for Executive Board sessions, Bureau meetings, and informal briefings.
• Support the preparation, review, and reporting of documentation for Executive Board meetings.
• Draft high-quality briefing notes, meeting records, and correspondence.
• Coordinate document submission processes and update the matrix tracking Executive Board decisions.
• Provide coordination and logistical support for Executive Board meetings, governance processes, and special events, including field missions.
• Manage and develop content for the Executive Board's social media accounts and website.
• Provide substantive, logistical, and administrative support to the Advisory Committee on Oversight (ACO).

Education

• A Master's degree in political sciences, social sciences, international relations, public administration, law, human rights, gender equality, management, or a related field is required.
• A first-level university degree with two additional years of qualifying experience may be accepted as an alternative.

Work experience

• A minimum of two years of progressively responsible experience in administration, communications, inter-agency coordination, or intergovernmental affairs is required.
• Proficiency in Microsoft Office Suite and web-based management systems is essential.
• Experience with UN entities, Permanent Missions, or multilateral organizations is desirable, as is experience in servicing intergovernmental meetings and managing social media content.

Skills

• Coordination
• Communication
• Administration
• Inter-agency Coordination
• Intergovernmental Affairs
• Documentation Management
• Social Media Management
• Event Support
• Microsoft Office Suite
• Web-based Systems

Required languages

• English

Desired languages

• Arabic
• French
• Russian
• Spanish