Coord, Practice Operations - University Urology - HCA - Univ.South Al Health Care Auth

USA Health Systems; Mobile (AL); On-site; USD 50,000 - 70,000; Part time

Benefits offered by this job

Benefits eligibility 20+ hrs/wk

Job summary

USA Health in Mobile, AL seeks a Clinic Operations Supervisor to oversee clerical staff, scheduling, and administrative functions across its clinics and campuses. The role ensures regulatory compliance, budgets, and contracts, while coordinating credentialing and reporting.

Candidates should have a Bachelor’s degree and supervisory experience in a medical office; related substitutions may apply. The position requires strong organizational skills, attention to detail, and a commitment to

Qualifications

• Bachelor's Degree and 1 year of supervisory experience in a medical business office setting required.
• Directly related experience may substitute on a year-for-year basis for the required education.
• Experience ensuring HIPAA, OSHA, and other regulations compliance preferred.

Responsibilities

• Supervises clerical office staff, assigns duties, trains staff and evaluates performance.
• Monitors scheduling and staffing levels with the Director of Operations to ensure adequate coverage.
• Ensures clinic administrative support meets physicians and patient needs and complies with standards.
• Oversees patient appointment schedules and utilization data to ensure appropriate staffing and efficiency.
• Interviews, selects and trains clinical support staff.
• Ensures compliance with HIPAA, HCFA, Risk Management, OSHA, CLIA and other regulations.

Skills

Supervisory experience

Healthcare administration

Staff training

Budget monitoring

Education

Bachelor's Degree

Job description

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

Responsibilities

• Supervises clerical office staff, to include assigning duties, training, checking work, preparing evaluations, approving time off, and handllng disciplinary issues
• Working closely with the Director, Operations, monitors scheduling and staffing levels to ensure appropriate coverage, and to ensure day-to-day operations are in accordance with established standards
• Ensures clinic administrative support staff meets the needs of their assigned areas/physicians, and that all administrative requirements are being met
• Provides oversight of clinic staff, physician and patient appointment schedules to ensure operational requirements and established standards are being met
• Monitors patient utilization data, provider schedules, contract requirements, and requests for care, to ensure staffing levels, and mix of clinical personnel are appropriate
• Interviews, selects and trains clinical support staff
• Ensures timely submission of timekeeping documents and monitors leave
• Works with Director of Operations and Health Systems Assistant Administrator to monitor assigned clinic grants and contracts to ensure compliance
• Works with the appropriate personnel on new grants and contracts, as well as renewing and canceling current ones
• Ensures compliance with applicable HIPAA, HCFA, Risk Management, OSHA,CLIA, federal, state and institutional regulations for assigned areas
• Coordinates submission of applications with Credentialing Services for new and renewal clinical provider numbers
• Assists in managing business operations throughout the clinic, to include creation, implementation, and results facilitation of clinic functions to maximize efficiencies and maintain budget controls
• Assists with preparation of annual budgets for the clinic
• Assists in monitoring financial expenditures and identifying and Implementing cost effective approaches
• Ensures preparation and distribution of reports regarding clinic activities, functions, costs and utilization
• Completes all mandatory department, educational and hospital requirements
• Adheres to current Infection Control and Safety Standards
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as assigned

Additional Information

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Qualifications

• Bachelor's Degree and 1 year of supervisory experience in a medical business office setting Required
• Directly related experience may substitute on a year-for-year basis for the required education Preferred
• Comparable combination of education and experience may substitute for the above requirements.