Coord, Practice Operations - University Urology - HCA - Univ.South Al Health Care Auth

USA Health; Mobile (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

University of South Alabama Health System seeks a supervisory administrator for our medical business office in Mobile. This role oversees clerical staff, ensures efficient clinic operations, and maintains compliance with HIPAA and related regulations.

The position requires a Bachelor's degree and at least one year of supervisory experience in a medical setting, with opportunities for benefits at 0.50 FTE or greater.

Qualifications

• Bachelor's Degree and 1 year of supervisory experience in a medical business office setting Required.
• Directly related experience may substitute on a year-for-year basis for the required education Preferred.
• Comparable combination of education and experience may substitute for the above requirements.

Responsibilities

• Supervises clerical office staff, assigning duties, training, and evaluating performance.
• Monitors scheduling and staffing to ensure coverage and adherence to standards.
• Ensures clinic administrative staff meets provider needs and regulatory requirements.
• Oversees physician and patient appointment schedules and clinic operations.
• Assists in budgeting, grant and contract management, and cost-control measures.

Skills

Supervisory experience

Healthcare administration

Education

Bachelor's degree

Job description

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

Responsibilities

• Supervises clerical office staff, to include assigning duties, training, checking work, preparing evaluations, approving time off, and handllng disciplinary issues
• Working closely with the Director, Operations, monitors scheduling and staffing levels to ensure appropriate coverage, and to ensure day-to-day operations are in accordance with established standards
• Ensures clinic administrative support staff meets the needs of their assigned areas/physicians, and that all administrative requirements are being met
• Provides oversight of clinic staff, physician and patient appointment schedules to ensure operational requirements and established standards are being met
• Monitors patient utilization data, provider schedules, contract requirements, and requests for care, to ensure staffing levels, and mix of clinical personnel are appropriate
• Interviews, selects and trains clinical support staff
• Ensures timely submission of timekeeping documents and monitors leave
• Works with Director of Operations and Health Systems Assistant Administrator to monitor assigned clinic grants and contracts to ensure compliance
• Works with the appropriate personnel on new grants and contracts, as well as renewing and canceling current ones
• Ensures compliance with applicable HIPAA, HCFA, Risk Management, OSHA,CLIA, federal, state and institutional regulations for assigned areas
• Coordinates submission of applications with Credentialing Services for new and renewal clinical provider numbers
• Assists in managing business operations throughout the clinic, to include creation, implementation, and results facilitation of clinic functions to maximize efficiencies and maintain budget controls
• Assists with preparation of annual budgets for the clinic
• Assists in monitoring financial expenditures and identifying and Implementing cost effective approaches
• Ensures preparation and distribution of reports regarding clinic activities, functions, costs and utilization
• Completes all mandatory department, educational and hospital requirements
• Adheres to current Infection Control and Safety Standards
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as assigned

Additional Information

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Qualifications

• Bachelor's Degree and 1 year of supervisory experience in a medical business office setting Required
• Directly related experience may substitute on a year-for-year basis for the required education Preferred
• Comparable combination of education and experience may substitute for the above requirements.

Equal Employment Opportunity/Affirmative Action Employer

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.