Convention Services Manager

Socket.dev; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Team member discounts

Flexible schedules

Career growth

Insurance benefits

401k plan

Vacation pay

Holiday pay

Recognition programs

Tuition reimbursement

Lunch program

Referral program

Job summary

The Hilton Phoenix Resort at the Peak is seeking a full-time Convention Service Manager to join our team in Phoenix, AZ. This role supports the Convention Services Department to coordinate and execute group events with precision and hospitality.

You will work with sales, front desk, and banquets to arrange room blocks, set-ups, VIP amenities, and post-event follow-ups, ensuring seamless service and superior guest experiences.

Qualifications

• Must be able to communicate in English and maintain a professional appearance.
• Self-starting personality with an even disposition and teamwork orientation.
• Ability to communicate well with guests and coordinate with multiple departments.
• Comfort with using a moderately complex computer system and learning hotel software.

Responsibilities

• Coordinate and document account requirements; direct VIP amenities and banquet setups.
• Communicate with sales, front office and reservations to manage room blocks and special needs.
• Assign banquet spaces and monitor setup to meet client specifications.
• Assist sales in promoting hotel and securing re-bookings and leads.
• Plan pre- and post-convention meetings and track group activity.

Skills

English proficiency

Team player

Communication skills

Computer skills

Event coordination

Job description

The Hilton Phoenix Resort at the Peak is looking for a FT - Convention Service Manager to join our amazing Team!

Summary of Benefits

• Team Member and Family Room Discounts for both Crescent Hotels and Resort and Hilton
• Flexible Schedules
• Career Growth & Development
• Insurance Benefit Available for both Full Time and Part Time Team Members
• 401k Plan and Company Match Program
• Vacation Pay / Sick Pay – Full Time and Part Time Team Members
• Holiday Pay – Full Time Team Members
• Amazing Recognition Programs/Giving Back – Community Outreach
• Trip Reduction Program – Resort off a Main Bus Line
• Tuition Reimbursement
• $2.00 – Team Member Lunch Program
• $300 Referral Program

This position will assist in the overall efficiency operation in the Convention Services Department. Responsible for the efficient and professional coordination of any assigned convention or meeting group.

ESSENTIAL JOB FUNCTIONS

• Perform administrative duties relevant to account responsibilities in compliance with corporate guidelines. Document and organize detailed requirements of each function. Coordinate activities of various departments to service accounts, such as directing room service in the creation and delivery of VIP amenities
• Communicate with sales, front office and reservations in order to coordinate and monitor guest room blocks and special reservation needs. Assign banquet/meeting rooms set up based on needs of clients, e.g., classroom, rounds. Review banquet associates’ work to ensure accuracy. Monitor in house group activity providing assistance as needed such as organizing exhibit set up.
• Establish rapport with and entertain meeting planners while promoting hotel facilities and services. Conduct walking site inspections throughout property.
• Advise sales staff as to ability to accommodate client demands including phone requirements, fit of available space and materials such as booths. Assist sales staff in promoting hotel, developing leads and securing re-bookings.
• Plan and conduct pre and post convention meetings with clients and respective departments.
• Document tracking of group activity. Access and input data into a computer system to generate account history reports.
• Communicate both verbally and in writing to provide clear direction to staff.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job related duties as assigned.

REQUIRED SKILLS AND ABILITIES

Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Knowledge of lighting and sound equipment and usage. Ability to utilize a moderately complex computer system. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts. Able to lift, grasp, carry and/or push up to 50 pounds. Ability to work flexible schedule, as well as being able to work shift standing on feet and walking throughout hotel or sitting for long periods of time.

PERFORMANCE STANDARDS

Customer Satisfaction

Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with Crescent staff. It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every Crescent associate is a guest relations ambassador, every working minute of every day.

Work Habits

In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something.

Safety & Security

The safety and security of our guests and associates is of utmost importance to Crescent. Every Crescent associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.

NOTE

This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate’s supervisor.

Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an “at will” associate.