Convention Attendance Coordinator

Medtronic; United States; Remote; USD 52,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Medtronic in Bogotá seeks a Convention Attendance Coordinator to support attendee logistics for the Americas program, coordinating registration, hotel blocks, communications, and data accuracy across time zones.

You will partner with planners, vendors, and business stakeholders worldwide, handle lead retrieval readiness, and ensure compliant privacy and proper documentation.

Qualifications

• Bachelor’s degree.
• 1 year of experience in event coordination or related operations.
• Fluent English.
• Cross-country coordination and time-zone collaboration experience.
• Proficiency with Outlook, Excel, PowerPoint and Teams.
• Cvent experience is advantageous.
• Experience with conventions, congresses or trade shows is advantageous.

Responsibilities

• Coordinate employee registration and badge activities for assigned conventions.
• Support badge-payment documentation and attendee records.
• Collect and maintain attendee information, arrival/departure dates, and hotel confirmations.
• Assist with hotel room-block administration and attendee/vendor inquiries.
• Prepare attendee communications, reminders, instructions and confirmations.
• Partner with planners and business teams to track deadlines and changes.
• Support lead-retrieval readiness and route post-convention leads.
• Collaborate with hotels, associations, and registration providers.
• Maintain organized records, reconciliation, reporting and post-convention closeout.
• Protect personal information and comply with Medtronic policies and travel requirements.

Skills

Fluent English

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Cvent

Education

Bachelor’s degree

Tools

Cvent

Job description

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Convention Attendance Coordinator supports attendee logistics for Medtronic’s Americas convention program. Based in Bogotá, this role coordinates employee registration, hotel blocks, attendee communications, data accuracy, and post-convention follow-up while partnering with planners, vendors, and business stakeholders across countries and time zones.

Responsibilities may include the following:

• Coordinate employee registration and badge activities for assigned conventions
• Support approved badge-payment documentation, attendee-level records, and chargeback inputs where applicable
• Collect and maintain attendee information, arrival and departure dates, registration status, and hotel confirmations
• Support hotel-room-block administration and resolve attendee or vendor questions
• Prepare clear attendee communications, reminders, instructions, and confirmations
• Partner with convention planners and business-unit teams to track deadlines, open actions, and changes
• Support lead-retrieval readiness and help route post-convention lead information to the appropriate teams
• Work with hotels, associations, registration providers, and other approved vendors
• Maintain organized records and support documentation, reconciliation, reporting, and post-convention closeout
• Protect personal information and follow Medtronic policies, privacy requirements, Business Conduct Standards, and applicable travel and compliance requirements
• Help improve tools, templates, FAQs, and standard processes used by the Americas Convention Attendance team

Required knowledge:

• Bachelor’s degree
• 1 year of experience in event coordination, convention operations, registration, hotel or travel administration, customer service, or a similar operational role
• Fluent English level
• Confidence working with employees, vendors, planners, and business partners across countries and time zones
• Proficiency with Microsoft Office and collaboration tools such as Outlook, Excel, PowerPoint, and Teams
• Experience working with Cvent is advantageous
• Experience supporting conventions, congresses, trade shows, exhibits, or other complex events is advantageous

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind:

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [e-mail].

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).