Project Coordinator V - Electrophysiology

Medtronic; Mounds View (MN); On-site; USD 75,000 - 113,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

PTO

Employee Stock Purchase Plan

Well-being program

Job summary

Medtronic is seeking a Project Coordinator V to provide executive administrative support for the VP Product Development and VP Integration Transformation. You will manage complex calendars, coordinate leadership meetings, track actions, draft communications, and prepare reports and presentations.

The role requires coordinating domestic and international travel, maintaining confidential information, and partnering with internal teams to ensure consistent execution across the organization.

Qualifications

• Must have 10+ years of administrative or executive support experience supporting senior leaders.
• Experience handling confidential information with discretion.
• Strong action tracking, follow-up, and meeting coordination skills.
• Proficiency with Microsoft 365 tools and generating trackers or dashboards.

Responsibilities

• Manage complex calendars, meetings, and prioritization for senior leadership.
• Coordinate leadership meetings, business reviews, and cross-functional discussions with agendas, materials, notes, and logistics.
• Track action items, decisions, deadlines, and priorities to support accountability.
• Draft and route correspondence, updates, and communications.
• Prepare executive-ready materials, reports, trackers, and presentations.
• Coordinate domestic and international travel and expenses.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense management

Confidential information handling

Microsoft 365 proficiency

Communication skills

Education

Postsecondary degree in business/office administration or related field

Tools

Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint/SharePoint/OneDrive)

Concur

Job description

We anticipate the application window for this opening will close on - 17 Oct 2026.

Careers that change lives start here.

Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life.

Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year.

Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

The Project Coordinator V position is part of Medtronic’s Electrophysiology Operating Unit and provides executive administrative support for the VP Product Development and VP Integration Transformation.

This role is responsible for ensuring efficient coordination of calendars, meetings, communications, travel, and operational priorities.

The position serves as a trusted partner to senior leadership, supporting confidential business activities, facilitating follow-through on key action items, and helping maintain strong execution across the team.

The Project Coordinator V will work closely with internal stakeholders to coordinate leadership meetings, manage documentation and reporting needs, coordinate special events, support local facility needs, and partner with staff members on special projects as needed.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do.

In-person exchanges are invaluable to our work.

This role requires a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Responsibilities

• Manage complex calendars, meeting coordination, and scheduling priorities senior leadership
• Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up
• Track action items, decisions, deadlines, and priorities to support leadership accountability and execution
• Draft, edit, and route correspondence, meeting communications, and internal updates as needed
• Prepare executive-ready materials, reports, trackers, and presentations
• Coordinate domestic and international travel, expenses, and related logistics
• Support confidential and sensitive business matters with discretion and sound judgment
• Maintain organized digital filing systems, trackers, contact lists, and shared team resources
• Partner with internal teams and administrative colleagues to support consistent execution and communication flow
• Assist with special projects, team events, local facility needs, and other leadership support as assigned

Must Have 10+ years of relevant administrative or executive support experience supporting senior leaders.

Nice to Have

• Experience managing complex calendars, meetings, travel, expenses, and confidential information
• Experience supporting senior-level leadership teams, business reviews, team events, or executive offsites
• Strong action tracking, follow-up, and meeting coordination skills
• Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive
• Experience creating trackers, status summaries, or dashboards in Excel or Microsoft 365 tools
• Familiarity with Concur, vendor coordination, or administrative systems

Postsecondary education in business administration, office administration, communications, or a related field.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Benefits & Compensation

Salary ranges for U.S (excl. PR) locations (USD):$75,200.00 - $112,800.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

• Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
• Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan.

Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below: Medtronic benefits and compensation plans.

Equal Employment Opportunity Statement

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

Credentialing for Sales Reps and Field Employees

For sales reps and other patient facing field employees, going into a healthcare settingis considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.

E-Verify

This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.