Controller

Colvin Resources Group; Town of Texas (WI); On-site; USD 120,000 - 150,000; Full time

Job summary

Colvin Resources Group seeks a Senior Controller to manage accounting, financial reporting, and operations for a multi-generational family office with diversified holdings spanning public and private markets.

You will oversee accounting for trusts, consolidated vehicles, and investments, coordinate with tax advisors for global filings, and lead a skilled accounting team under the CFO and portfolio manager.

Qualifications

• Six+ years of experience in family office, investment, or partnership accounting and related leadership roles.
• Experience serving ultra-high-net-worth families with complex trusts and partnerships.
• Bachelor's degree in accounting/finance; CPA is required.
• Strong knowledge of U.S. GAAP, multi-entity consolidation, and trust accounting.
• Ability to analyze complex accounting issues and communicate recommendations to executives.

Responsibilities

• Oversee accounting and financial reporting for family members, trusts, and consolidated vehicles.
• Coordinate with the Tax Manager and external advisors for US, UK and AU filings.
• Ensure tax estimates and cash flow planning incorporate liabilities.
• Prepare consolidated and entity-level financial statements for CFO and stakeholders.
• Oversee investment accounting across public and private markets, including reconciliation of custodial and brokerage statements.
• Oversee accounting for private investments, including capital calls, distributions, valuation updates, and partnership accounts.
• Maintain intercompany transactions and eliminations across multiple entities.
• Oversee cash management, forecasting, liquidity, and capital calls.
• Develop, document, and maintain internal controls, policies, and procedures.
• Lead, mentor, and develop accounting staff; review 1099 process.

Skills

Public accounting

Family office accounting

Investment accounting

Partnership accounting

Leadership

CPA

Education

Bachelor's degree in accounting/finance

CPA certification

Tools

Archway Accounting software

Microsoft Excel

Job description

The Senior Controller is responsible for accounting, financial reporting, and financial operations for a multi-generational single-family office with diversified holdings that span public and private markets, including separately managed accounts with direct ownership of securities. This role will oversee the accounting and financial statement preparation for the family office, the consolidated investment vehicles through which investments are made, trusts, and family members, across a complex ownership structure that includes trusts, partnerships, S-corporations, LLCs, real estate entities, private investments, and other family holdings.

The Senior Controller reports to the Chief Financial Officer, manages the accounting staff, and works closely with the Chief Executive Officer, Portfolio Manager, Tax Manager, external tax advisors, estate planning attorneys, and key family office stakeholders.

Primary Responsibilities

Accounting and Financial Reporting

• Oversee all accounting and financial reporting for family members and their trusts, the consolidated investment vehicles, and the family office itself, including the general ledger and the monthly, quarterly, and annual close processes.
• Coordinate with the Tax Manager and external tax advisors for the US, UK and AU, providing the financial information required for tax return preparation and filings.
• Ensure tax estimates, payments, and anticipated tax liabilities are incorporated into cash flow planning.
• Prepare and review consolidated and entity-level financial statements and reporting packages for the CFO, family members, and other key stakeholders.
• Oversee investment accounting across public and private market holdings, with reconciliation of custodial and brokerage statements, investment activity, pricing, and corporate actions.
• Oversee accounting for private investments, including capital calls, distributions, valuation updates, carried interest calculations, and partnership capital accounts.
• Maintain accurate accounting for intercompany and related-party transactions, including consolidations and eliminations across the family’s many investment vehicles and entities.
• Oversee cash management, including cash flow forecasting, liquidity monitoring, bill pay, and the funding of capital calls and distributions.
• Develop, document, and maintain internal controls, accounting policies, and procedures across the family office and related entities.
• Proactively identify, research, and resolve accounting and financial reporting issues.
• Lead, mentor, and support the professional development of the accounting staff.
• Review 1099 process and filings.

Secondary Responsibilities

Entity Standards, Oversight, and Governance

• Support compliance with relevant legal requirements, regulatory obligations, and internal standards for related entities.
• Support effective processes, systems, tools, and standards related to the use of financial and tax information for governance, management, and reporting.
• Support the CEO, CFO, and Portfolio Manager on special projects, including entity structure, reporting, compliance, governance, and process improvement initiatives.
• Oversee annual state filings.
• Tangible business and personal property tax filings.
• Review financial statements for private foundation grantees.

Systems, Data, and Process Oversight

• Serve as the primary administrator and subject matter expert for Archway Accounting software, including system maintenance, user access, permissions, training, troubleshooting, reporting support, and ongoing process improvements.
• Maintain and support the integrity, consistency, and accuracy of financial and tax data within Archway and related reporting processes.
• Identify opportunities to improve workflows, reporting, data quality, and user adoption within Archway and related systems.

Qualifications and Required Skills

• Six or more years of experience in public accounting, family office accounting, investment or partnership accounting, or a related financial leadership role.
• Demonstrated experience serving ultra-high-net-worth families with complex trust and partnership structures.
• Prior family office experience, or experience in a similar role, is highly preferred.
• Bachelor’s degree in accounting, finance, or a related field required.
• CPA required.
• Broad experience with or strong understanding of trusts, estates, foundations, partnerships, LLCs, S-corporations, real estate partnerships, and other closely held or investment-related entities.
• Strong knowledge of U.S. GAAP, investment and partnership accounting, trust accounting, multi‑entity consolidation, and general accounting principles.
• Ability to analyze complex accounting issues and communicate practical recommendations to executives, advisors, and stakeholders.
• Strong project management skills and ability to coordinate multiple advisors, deadlines, entities, and stakeholders.
• Proficiency with relevant accounting, tax, and financial reporting software, Microsoft. Experience with Archway Accounting software is preferred.
• High degree of discretion, professionalism, accuracy, and judgment.