Controller

AdvaCare Systems, Inc.; Chicago (IL); On-site; USD 110,000 - 150,000; Full time

Job summary

AdvaCare Systems, Inc. seeks a Controller to provide financial leadership across the organization. You will budget, prepare monthly and annual financial statements, and ensure audits, payroll, and regulatory compliance are met with precision.

You will partner with leadership to deliver timely insights, manage cash flow, and supervise accounting processes including M&A accounting and data migrations when needed.

Qualifications

• Bachelor's degree in Finance or Accounting from an accredited institution.
• CPA strongly preferred.
• Minimum 5 years of finance or banking experience with accounting knowledge.
• Experience with audits, payroll, and regulatory compliance.

Responsibilities

• Lead preparation of annual budgets, narrative financial plans, and monthly financial statements.
• Coordinate annual independent audits with certified public accountants.
• Maintain AR, aging schedules, and AP ledgers; reconcile subsidiary records and GL monthly.
• Ensure accurate bookkeeping, recordkeeping, and financial documentation.
• Oversee reconciliation of bad debts per policy.
• Present reports and budget changes to CFO, COO, CEO and Executive Board.
• Partner with HR to ensure payroll policies comply with regulations.
• Manage property, purchasing, and annual inventory processes.
• Support mission and act as advisor on financial strategy and compliance.
• M&A accounting and systems/data migrations/implementations.

Skills

Financial reporting

Budgeting

Auditing

Communication

Confidentiality

Multitasking

Education

Bachelor's degree in Finance or Accounting

CPA preferred

Tools

Excel

Sage

Paycom

Job description

In this position, the controller will provide overall financial leadership and oversight for AdvaCare. This role is responsible for developing and monitoring budgets, preparing monthly and annual financial statements, and ensuring compliance with audits, payroll, and regulatory requirements. The Controller serves as a strategic partner to the leadership team, delivering timely financial insights and ensuring sound fiscal management across the organization.

JOB SPECIFIC STANDARDS

Essential Functions

• Lead preparation of annual budgets, narrative financial plans, and monthly financial statements.
• Coordinate annual independent audits with certified public accountants in compliance with agency policy.
• Maintain accurate accounts receivable, aging schedules, and accounts payable ledgers; reconcile all subsidiary records and general ledger accounts monthly.
• Ensure accurate and timely bookkeeping, recordkeeping, and financial documentation.
• Oversee reconciliation of bad debts in accordance with AdvaCare’s policy.
• Present financial reports, analyses, and budget changes to the CFO, COO, CEO, and Executive Board.
• Partner with the Director of HR to ensure payroll policies and procedures comply with federal, state, and local regulations.
• Manage property, purchasing, and annual inventory processes in line with organizational policy.
• Support the organization’s mission and act as a trusted advisor on financial strategy and compliance.
• M&A accounting and systems/data migrations/implementations.

SKILLS AND ABILITIES:

• Proficiency in financial systems and tools, including Excel, Sage, and general accounting software.
• Experience with Paycom or other HRIS systems for payroll, reporting, and evaluations.
• Excellent written and verbal communication skills, with the ability to present complex financial information clearly.
• Demonstrated ability to work effectively with culturally diverse groups and individuals.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Flexible schedule, with willingness to work evenings or weekends as needed.
• Commitment to confidentiality, compliance, and ethical financial practices.
• Ability to meet ongoing training requirements and pass annual background checks.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree required in Finance, Accounting, or related field from an accredited institution; CPA strongly preferred.
• Minimum of 5 years of finance or banking experience, with strong knowledge of accounting principles and practices.

PHYSICAL CAPABILITIES:

• While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

ENVIRONMENTAL CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.