Contribution Accounting Processor

Zenith American Solutions, Inc.; Portland (ME); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, vision, and dental coverage

401(k) with company match

Paid time off (PTO)

Growth opportunities

Job summary

Zenith American Solutions, Inc. is seeking a Contribution Accounting Processor in Portland, ME to reconcile accounts and resolve customer inquiries across Trust accounts in accordance with plans and company guidelines.

The role involves handling PHI/PII access per job description and requires strong MS Office proficiency. Responsibilities include processing payments (COBRA, self-pay), managing contracts, preparing contribution reports, researching discrepancies, and performing month-end

Qualifications

• High school diploma or GED required.
• At least 6 months of related experience (e.g., processing, bookkeeping, finance, banking, or accounting).
• Proficiency with MS Office tools and applications; ability to learn new software.

Responsibilities

• Handle customer inquiries via phone, electronic modes, and in-person for billing questions from employers, providers, auditors, or client representatives.
• Process COBRA payments, self-pay payments, refund requests, and cash receipts.
• Receive and process new employer contracts and maintain existing contracts.
• Prepare and process contribution reports and reconcile to payments.
• Research discrepancies, credits, retro-payments and contact employers as needed.
• Submit deposits, request stop payments, and reconcile batch files; correct as needed.
• Perform delinquency and payroll audit processing including reporting, follow-up, and data entry.
• Review and balance month-end edit reports.
• Other duties as assigned.

Skills

MS Office proficiency

Communication skills

Detail-oriented

Bilingual English/Spanish

Education

High school diploma or GED

Tools

10-key calculator

Accounting software

Job description

Position Summary

The Contribution Accounting Processor provides account reconciliation and resolves customer inquiries for assigned Trusts ensuring compliance with associated plans and company guidelines. "Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities

Handles customer inquiries via telephone, electronic modes, and in-person for billing questions to stakeholders such as employers, providers, auditors, or client representatives. Processes COBRA payments, self-pay payments, refund requests, and cash receipts. Receives and processes new employer contracts. Maintains and updates existing contracts. Prepares and processes incoming and outgoing contribution reports; reconciles reports to payments. Researches discrepancies, credits, retro-payments and problems; contacts employers regarding discrepancies. Submits deposits, requests stop payments, and reconciles batch files making corrections when needed. Performs delinquency and payroll audit processing to include reporting, follow-up, and preparation for entry into computer system. Reviews, researches, corrects, and balances month end edit reports. Performs other duties as assigned.

Minimum Qualifications

High school diploma or GED. Six months of related work experience such as third-party administrator processing, bookkeeping, finance, banking, or accounting. Proficiency with MS Office tools and applications. Computer literate with ability to learn new applications and systems.

Preferred Qualifications

Experience working in a healthcare environment or a third-party benefits administrator. Bilingual English/Spanish verbal and written communication skills. Proficiency with 10 key calculations.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. May be required to work remotely based on business needs.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at [e-mail], and we would be happy to assist you.

About Zenith American Solutions

Zenith American Solutions Real People. Real Solutions. National Reach. Local Expertise. We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day. Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before. We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more! At Zenith American Solutions, we take immense pride in fostering a positive, respectful, and supportive work environment that provides challenging opportunities while supporting a healthy work/ life balance. Our organizational culture is founded on principles of integrity, honesty and respect for all stakeholders, including our employees, clients, and business partners. With a low employee turnover rate and a high rate of internal promotions and transfers, the Zenith team is proud to be a part of an 80-year legacy of excellence. Our employees embody a spirit of integrity, take immense pride in their work, and are enthusiastic about referring others to join our team.