Contracts Technician, SR-17

County of Maui; Wailuku (HI); On-site; USD 51,000 - 55,000; Full time

Job summary

The County of Maui is seeking an experienced contract administrator within the Central Purchasing Agency to perform the full range of sub-professional contract activities and grant management. The role includes processing contracts and grants, advising departments on procurement requirements, and maintaining contract records.

Applicants should have a high school diploma and at least five years of clerical experience, including contract work.

Qualifications

• High school diploma required.
• Five years of clerical experience, three of which involve review/processing of contracts and related documents.

Responsibilities

• Review, edit, and process contracts including construction, engineering, and services for compliance with procurement requirements.
• Process grant awards to outside agencies and maintain related records.
• Draft and examine procurement documentation for adequacy of specifications and compliance.

Skills

Clerical skills

Contract knowledge

Education

High school diploma

Job description

Description

Appointment may be made at any rate within the salary range from SR-17C ($4,563) to SR-17E ($4,933) per month.

Immediate Vacancies

Permanent Full-Time & Temporary Full-Time

Within the Central Purchasing Agency

Within the Central Purchasing Agency, independently performs the full range of sub-professional contract activities for all County departments; processes grant awards from the County of Maui to various outside agencies; reviews, drafts, and examines procurement documentation; advises departments and vendors of documents and requirements to execute and fulfill contracts; and performs other related duties as required.

Distinguishing Characteristics

This class is distinguished by its responsibility to perform technical contract and grant management activities for all County of Maui departments, agencies, and programs.

Examples of Duties

• Reviews, edits, and processes all contracts including construction, engineering, consultants, professional services, equipment purchases, independent services, and the repair/maintenance of equipment and facilities, etc. for conformance with procurement requirements;
• Processes grant awards from the County of Maui to various outside agencies;
• Reviews, drafts, and examines necessary procurement documentation for adequacy of specifications;
• Serves as a liaison with Corporation Counsel and other departments and agencies to ensure propriety of funds and legality prior to execution of contract;
• Coordinates the activities and responsibilities necessary to facilitate the entirety of the contract administration;
• Reviews executed contracts and ensures necessary signatures and documents are obtained;
• Tracks status of and provides information on contracts, specifications and procedures as required;
• Records and maintains all contract and grant information into the applicable systems and assigns contract and grant numbers;
• Prepares transmittal letters for distribution of executed contracts and grants to contractors and appropriate departments;
• Maintains applicable State Procurement websites and County of Maui’s Civic Plus websites of executed contracts and notices;
• Advises departments on current procurement policies, procedures, and requirements related to construction, engineering, goods, services and consultant contracts, and assures compliance;
• Recommends amendments to departmental rules and procedures on processing of contract documents;
• Maintains operational and statistical data and prepares periodic reports on contracts and grants;
• Performs other related duties as required.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and five (5) years of clerical work experience, three (3) of which shall have included the review and processing of contracts and related legal documents in conformance to pertinent laws, policies, and procedures.

License Requirement: None

Knowledge of: State procurement laws, federal regulations, and county policies and procedures applicable to construction, engineering, consultants, personal services, equipment purchases, independent services, and the repair/maintenance of equipment and facilities contracts; bidding procedures and regulations; contract forms; office practices and procedures; computer applications; grammar, spelling, and word usage; use of standard office machines and equipment, including personal computers, peripheral equipment, and software applications.

Ability to: Review, edit, and process contracts in accordance with prescribed laws and regulations; understand, explain, and apply applicable provisions of ordinances, laws, and regulations governing contracting procedures; maintain records and prepare reports; maintain effective working relationships with others; deal courteously and effectively with the public; operate standard office machines including desktop computers and peripherals; use a personal computer.

Health And Physical Condition

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

TEMPORARY POSITIONS: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions

RECRUITMENT IS ADMINISTERED IN THE COUNTY OF MAUl ONLY

The above recruitment is being administered on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTION EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test

All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: [e-mail]