Contracts Supervisor

Visa Hunt; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Circle K is seeking a Facilities Contract Supervisor in the United States to manage diverse administrative tasks, identify ordering needs from emails and documents, and coordinate with internal teams and vendors. The role emphasizes accuracy, timely communication, and control of expenditures within facilities programs.

The candidate will work closely with Field Operations, Service Managers, and Finance teams to maintain data integrity and ensure smooth project execution.

Qualifications

• Attention to detail and accuracy are paramount for this role.
• Critical thinker with strong analytical skills.
• Ability to understand how results are achieved and how systems work.
• Resourceful, creative, and works with urgency.
• Self-starter who learns quickly in a fast-paced environment.
• Takes ownership and seeks scaling improvements as the company evolves.

Responsibilities

• Performs diverse administrative support functions.
• Assesses emails, photos, and construction documents to identify equipment or parts to order.
• Reviews quotes, purchase orders, and warehouse shipping logs across multiple systems.
• Prepares purchase orders and reviews invoices.
• Tracks and communicates deliveries.

Skills

Attention to detail

Analytical skills

Communication

Time management

Cross-functional collaboration

Problem solving

Job description

FACILITIES CONTRACT SUPERVISOR JOB DUTIES & RESPONSIBILITIES:

• Performs diverse administrative support functions
• Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered
• Reviews quotes, purchase orders, and warehouse shipping logs, across multiple systems
• Prepares purchase orders and reviews invoices
• Tracks and communicates deliveries

• Develops and maintains reports used for various departments using collected data. This will be done within the systems as well as manual data entry as needed
• Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third part service providers
• Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy

• Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director
• Monitors project and program expenditures
• Works closely with Enterprise Accounting, Fixed Assets and Division Finance Teams
• All other job duties as necessary

FACILITIES CONTRACT SUPERVISOR QUALIFICATIONS:

• Attention to detail and accuracy is paramount for this role
• Critical thinker with strong analytical skills
• Ability to not only see the result but to understand how things work and how the result was achieved
• Resourceful, creative and works with a sense of urgency
• Self-starter that learns quickly and can navigate a fast-paced environment but not afraid to ask questions or ask for help
• Takes ownership of a process while looking for ways to scale and improve the process as the company changes

• Excellent inter-personal skills with the ability to collaborate and build meaningful internal and external relationships to help drive results
• Strong mathematical and analytical skills
• Ability to work under pressure and strict deadlines
• High degree of motivation and passion
• Excellent business communication and presentation skills
• Lives our Company values: One Team, Do the Right Thing, Takes Ownership, Play to Win

Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.