Contracts Supervisor

Circle K Stores Inc.; Town of Florida, Northern (NY, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Circle K Stores Inc. is seeking a Facilities Contract Supervisor to oversee administrative support, ordering, invoicing, and reporting for Florida operations.

You will coordinate with store teams, Field Operations, service providers, and internal finance teams to ensure timely orders and accurate data. Main duties include PO creation, invoice review, delivery tracking, and Nuvolo data maintenance, while identifying facility repair needs and coordinating with maintenance teams and the Facilities

Qualifications

• Attention to detail and accuracy are paramount.
• Strong analytical thinking and ability to understand how outcomes are achieved.
• Excellent interpersonal and collaboration skills for internal and external relationships.
• Self-starter who adapts quickly in a fast-paced environment and asks for help when needed.
• Ability to own processes and drive scalable improvements as the company evolves.

Responsibilities

• Performs diverse administrative support functions.
• Assesses emails, photographs, and construction documents to identify equipment or parts to order.
• Reviews quotes, purchase orders, and warehouse shipping logs across multiple systems.
• Prepares purchase orders and reviews invoices.
• Tracks and communicates deliveries.
• Develops and maintains reports using collected data.
• Uses both systems and manual data entry as needed.
• Communicates with store and Field Operations teams and service providers.
• Maintains Nuvolo data accuracy with Florida Division Facilities Specialist.
• Assists in identifying facility repair needs and coordinates with maintenance teams.
• Monitors project and program expenditures.
• Collaborates with Enterprise Accounting, Fixed Assets and Division Finance Teams.

Skills

Attention to detail

Analytical skills

Critical thinking

Interpersonal skills

Communication skills

Data analysis

Ownership mindset

Time management

Team collaboration

Problem solving

Tools

Nuvolo

ERP systems

Job description

FACILITIES CONTRACT SUPERVISOR JOB DUTIES & RESPONSIBILITIES:

• Performs diverse administrative support functions.
• Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered.
• Reviews quotes, purchase orders, and warehouse shipping logs, across multiple systems.
• Prepares purchase orders and reviews invoices.
• Tracks and communicates deliveries.
• Develops and maintains reports used for various departments using collected data.
• This will be done within the systems as well as manual data entry as needed.
• Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third part service providers.
• Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy.
• Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director.
• Monitors project and program expenditures.
• Works closely with Enterprise Accounting, Fixed Assets and Division Finance Teams.
• All other job duties as necessary.

FACILITIES CONTRACT SUPERVISOR QUALIFICATIONS:

• Attention to detail and accuracy is paramount for this role.
• Critical thinker with strong analytical skills.
• Ability to not only see the result but to understand how things work and how the result was achieved.
• Resourceful, creative and works with a sense of urgency.
• Self-starter that learns quickly and can navigate a fast-paced environment but not afraid to ask questions or ask for help.
• Takes ownership of a process while looking for ways to scale and improve the process as the company changes.
• Excellent inter-personal skills with the ability to collaborate and build meaningful internal and external relationships to help drive results.
• Strong mathematical and analytical skills.
• Ability to work under pressure and strict deadlines.
• High degree of motivation and passion.
• Excellent business communication and presentation skills.
• Lives our Company values: One Team, Do the Right Thing, Takes Ownership, Play to Win.

Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company.

Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

Our mission at Circle K is to make people's lives a little easier every day.

Our global family of 150,000 people in over 17,300 stores and 27 countries makes that possible for our millions of clients worldwide, which is why we are committed to helping them achieve their goals and grow with us.

We set ourselves apart by our culture and values: in our people and their development, in serving others, what we've built and what we are striving to achieve.

No matter where you come from or where you are heading in your career, there is a place for you to grow at Circle K. When you grow, we grow - together.