Contracts Supervisor

Circle K; Alaska; On-site; USD 70,000 - 90,000; Full time

Job summary

Circle K in Alaska seeks a Facilities Contract Supervisor to coordinate procurement, invoicing, and vendor management for store facilities. You will review quotes, prepare purchase orders, track deliveries, and maintain Nuvolo data.

The role requires attention to detail, strong analytical skills, and effective communication while working with store teams, service managers, and project teams to control expenditures and improve processes.

Qualifications

• Attention to detail and accuracy is paramount for this role.
• Critical thinker with strong analytical skills.
• Self-starter that learns quickly in a fast-paced environment; asks for help when needed.
• Excellent interpersonal and communication skills; builds internal and external relationships.
• Takes ownership of processes and looks for scalable improvements as the company grows.
• Strong mathematical and analytical skills; can work under deadlines.

Responsibilities

• Performs diverse administrative support functions.
• Assesses emails, photos, and construction documents to identify equipment or parts to order.
• Reviews quotes, purchase orders, and warehouse shipping logs across systems.
• Prepares purchase orders and reviews invoices.
• Tracks and communicates deliveries to stakeholders.
• Develops and maintains reports using data from systems and manual entry.

Skills

Attention to detail

Analytical thinking

Ownership mindset

Communication skills

Problem solving

Time management

Data reporting

Team collaboration

Strategic thinking

Job description

Facilities Contract Supervisor Job Duties & Responsibilities

• Performs diverse administrative support functions
• Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered
• Reviews quotes, purchase orders, and warehouse shipping logs, across multiple systems
• Prepares purchase orders and reviews invoices
• Tracks and communicates deliveries
• Develops and maintains reports used for various departments using collected data. This will be done within the systems as well as manual data entry as needed
• Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third part service providers
• Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy
• Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director
• Monitors project and program expenditures
• Works closely with Enterprise Accounting, Fixed Assets and Division Finance Teams
• All other job duties as necessary

Facilities Contract Supervisor Qualifications

• Attention to detail and accuracy is paramount for this role
• Critical thinker with strong analytical skills
• Ability to not only see the result but to understand how things work and how the result was achievedResourceful, creative and works with a sense of urgency
• Self-starter that learns quickly and can navigate a fast-paced environment but not afraid to ask questions or ask for help
• Takes ownership of a process while looking for ways to scale and improve the process as the company changes
• Excellent inter-personal skills with the ability to collaborate and build meaningful internal and external relationships to help drive results
• Strong mathematical and analytical skills
• Ability to work under pressure and strict deadlines
• High degree of motivation and passion
• Excellent business communication and presentation skills
• Lives our Company values: One Team, Do the Right Thing, Takes Ownership, Play to Win

Circle K is an Equal Opportunity Employer.

The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

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In Spanish