Contracts/Subcontracts Administrator

Foxhound Federal; Town of Poland (NY); Hybrid; USD 80,000 - 120,000; Full time

Job summary

A service-disabled veteran-owned small business is seeking an experienced Contracts/Subcontracts Administrator to manage and oversee contract administration for federal government projects. This remote position involves drafting, reviewing, and negotiating contracts, ensuring compliance with federal regulations like FAR and DFARS. Ideal candidates will possess 7-10 years of relevant experience and a solid understanding of the government acquisition process. Strong analytical and communication skills are essential for success in this role.

Qualifications

• 7-10 years of cradle-to-grave contract administration experience in a U.S. Government contracting environment.
• Comprehensive knowledge of contract administration practices and FAR compliance.
• Ability to analyze legal documents, contracts, and RFPs.

Responsibilities

• Draft, review, and manage contracts and subcontracts.
• Support contract negotiations to ensure favorable terms.
• Provide interpretation and guidance on contract requirements.

Skills

Contract administration

Negotiation

FAR knowledge

Analytical skills

Communication skills

Problem-solving skills

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Job description

We are seeking an experienced Contracts/Subcontracts Administrator with a full understanding of Federal Government contracting to support our growing consulting business. This role is responsible for the cradle-to-grave administration of contracts and subcontracts, ensuring compliance with FAR, DFARS, CPSR, and other applicable regulations. The ideal candidate is a proactive self-starter who thrives in a fast-paced, small-business environment and can work collaboratively with internal teams and external partners.

Key Responsibilities

• Draft, review, and manage contracts, subcontracts, teaming agreements, and related documents
• Support contract and subcontract negotiations to ensure favorable terms and compliance
• Partner with Business Development to obtain subcontractor pricing for proposals and ongoing efforts
• Manage contract and subcontract execution to ensure timely processing, fair and reasonable pricing, and adherence to terms and conditions
• Provide interpretation and guidance on contract requirements and risk mitigation
• Create RFP solicitations and support proposals through pricing reviews, subcontract solicitations, and source selection assistance
• Ensure proactive contract management throughout contract lifecycle
• Demonstrate knowledge of the government acquisition process and FAR compliance
• Participate in and/or lead special projects as assigned

Required Qualifications

• Bachelor’s degree (or equivalent) and 7–10 years of cradle-to-grave contract administration experience in a U.S. Government contracting environment (Five additional years of relevant experience may substitute for a degree)
• Comprehensive knowledge of contract and subcontract administration practices, procedures, and processes
• Working knowledge of FAR, DFARS, CPSR, accounting practices, and export/import regulations
• Proficiency with MS Office Suite (Word, Excel, PowerPoint)
• Ability to analyze legal documents, contracts, POs, SOWs, and RFPs
• Proven ability to independently negotiate agreements
• Excellent oral and written communication skills; ability to present to leadership and persuade stakeholders
• Strong analytical, problem-solving, and strategic thinking skills with financial and business acumen
• Experience identifying and mitigating risks in RFPs and subcontract T&Cs
• Strong interpersonal skills and ability to work effectively across all levels of the organization
• Ability to work independently and take initiative in a dynamic environment
• Knowledge of the Service Contract Act, TINA, and other federal/state laws impacting services contract administration
• Must be able to obtain a security clearance (existing clearance preferred)

This is a remote position.

About Foxhound Federal

Foxhound Federal is a service-disabled, veteran-owned small business specializing in helping federal agencies and consulting organizations acquire high-caliber candidates for business development, internal operations and program delivery. Our past performance and reasonable pricing are your guarantee that we will deliver the high-caliber candidates our clients need to meet any and all contractual obligations.