Contracts & Spectrum Administrator

KERR MANAGEMENT COMPANY INC; Woodburn (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Kerr Management Company Inc is seeking a results‑oriented Contracts Administrator to support our project teams in Oregon. You will manage contract workflows, ensure accurate billing and documentation, and coordinate with PMs, finance, and counsel to maintain project profitability.

The role requires attention to detail, strong communication, and the ability to work with diverse stakeholders in a fast‑paced environment. This on‑site position offers competitive pay and benefits.

Qualifications

• 4+ years contracts administration experience.
• Strong communication skills with multiple stakeholders.
• Experience working with accounting information systems.
• Solid knowledge of how certificates of insurance works and basic elements of a contract.
• Well organized and able to multi-task
• Be adaptable to change.
• Ability to constantly re-prioritize what needs to be done first.
• Team player and open minded

Responsibilities

• Distribute contract documents to reviewers including insurance broker.
• Track routing of contract review process.
• Review contract payments provisions and retention terms.
• Ensure final contracts are signed by executives and stored.
• Update contract values in Spectrum.
• Review schedules of values and billing accuracy.
• Oversee contract documents for milling division.
• Hold PMs accountable to process adherence.
• Own Spectrum job cost, AR, project set‑up and PM training.
• Invoice customers timely per contract terms.
• Collect necessary payroll reports and lien waivers for payment.
• Manage change orders and subcontractor changes in Spectrum.
• Obtain payment bonds from general contractors.
• Set up new job numbers and capture required data.
• Close out bonds and update budgets; collect final retention.
• Assist collections on contract receivables.
• Review PI/insurance documentation for subcontractors.
• Import budgets from Heavy Bid into Spectrum.
• Manage subcontractor agreements and ensure necessary signatures and bonds.
• Ensure proper completion date and schedule integration.
• Coordinate incidentals like certificates of insurance and endorsements.
• Communicate revisions proposed by subcontractors for internal approval.
• Ensure all required information is collected to pay subcontractors.
• Work with general counsel on lien filings and subcontract revisions.
• Monitor subcontractor certificates of insurance expiration.
• Review job-to-date costs against budget with PMs.
• Be willing to train as backup for another accounting role.

Skills

Strong communication

Certificate of Insurance knowledge

Organized, multi-tasking

Adaptable to change

Prioritization skills

Team player

Tools

Spectrum

Heavy Bid

Job description

Kerr Management Company Inc is seeking a results‑oriented Contracts Administrator to support our project teams in Oregon. You will manage contract workflows, ensure accurate billing and documentation, and coordinate with PMs, finance, and counsel to maintain project profitability.

The role requires attention to detail, strong communication, and the ability to work with diverse stakeholders in a fast‑paced environment. This on‑site position offers competitive pay and benefits.