Contracts Specialist

SHI International Corp; New Jersey; Hybrid; USD 54,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k)

Flexible spending

Job summary

SHI International Corp is looking for a Contracts Specialist responsible for negotiating and administering software and IT contracts. This role involves maintaining documentation, interfacing with departments to negotiate terms, and managing high-volume activities.

The ideal candidate will have 1-3 years of experience with contracts and a bachelor's degree in English, Communications, or related fields. Benefits include medical, vision, dental, and more.

Qualifications

• 1-3 years experience with contracts.
• Ability to meet SLAs and manage high-volume activity.
• Ability to multitask and complete tasks with efficiency and accuracy.

Responsibilities

• Negotiate and administer contracts for software, hardware, cloud solutions, and IT services.
• Maintain documentation to support contract administration and execution.
• Review customer and vendor agreement terms to ensure adherence to SHI standards.

Skills

Negotiation

Analytical Thinking

Attention to Detail

Communication

Conflict Resolution

Productivity

Organization

Ethics

Risk Management

Education

Bachelor’s degree in a relevant field (English, Communications, Journalism, Public Relations, or Marketing preferred)

Tools

Microsoft Office Suite (Word, Excel, Outlook, SharePoint)

Job description

Job Summary

The Contracts Specialist is responsible for negotiating and administering contracts related to the resale of software, hardware, cloud solutions, and IT services while ensuring adherence to SHI standards. The role involves maintaining documentation, preparing contractual provisions, reviewing agreements for risk, and interfacing with internal departments to negotiate terms. The Contract Specialist will manage high-volume activity, create executive summaries, and analyze contract-related information to support customer-facing teams. This role requires reporting to the SHI Somerset, NJ office on a hybrid structure.

Responsibilities

• Negotiate and administer contracts for the resale of software, hardware, cloud solutions, and IT services.
• Administer requests for contractual forms, documents, and customer contracts as per agreed terms.
• Maintain documentation to support contract administration and execution.
• Participate in the preparation and development of contractual provisions and contract proposals.
• Review customer and partner/vendor agreement terms to ensure consistency with SHI standards.
• Interface with SHI Salesforce and internal departments to develop contractual documents and negotiate terms.
• Review contracts with customers and vendors for risk and address redlines.
• Manage high-volume activity while ensuring service level agreement (SLA) responses are met and escalated as required.
• Create executive summaries of contract proposals and review for contractual issues to report to management for resolution.
• Prepare and distribute final contract documents to all listed contacts.
• Analyze contract-related information and capture relevant data in appropriate systems for customer-facing teams.

Behaviors and Competencies

• Negotiation: Can identify opportunities for compromise, propose solutions, and take action to influence outcomes without explicit instructions.
• Analytical Thinking: Can apply critical thinking to analyze data, identify patterns, and make basic inferences.
• Attention to Detail: Can identify errors or inconsistencies in work and make necessary corrections.
• Communication: Can effectively communicate complex ideas and information, and can adapt communication style to the audience.
• Conflict Resolution: Can mediate conflicts between individuals.
• Productivity: Can identify opportunities for process improvement, propose solutions, and take action to increase productivity without explicit instructions.
• Organization: Can prioritize daily tasks, manage personal workflow, and utilize basic tools to keep track of responsibilities.
• Ethics: Can identify ethical dilemmas, propose solutions, and take action to uphold ethical standards without explicit instructions.
• Risk Management: Can take calculated risks when the potential for reward outweighs the potential for loss.

Skill Level Requirements

• Ability to understand contract context – Basic
• Ability to meet SLAs and manage high-volume activity – Basic
• Ability to multitask and complete tasks with efficiency and accuracy – Basic

Other Requirements

• Completed bachelor’s degree (English, Communications, Journalism, Public Relations, or Marketing preferred)
• 1-3 years experience with contracts
• Experience using the Microsoft Office Suite – Word and Track Changes, Excel, Outlook, SharePoint

Compensation and Benefits

The estimated annual pay range for this position is $54,000 - $65,000, which includes a base salary. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and may vary from individual to individual.

Benefits may include, but are not limited to, medical, vision, dental, 401(k), and flexible spending.

Equal Employment Opportunity

Equal Employment Opportunity – M/F/Disability/Protected Veteran Status