Contracts Specialist

Stellant Systems, Inc.; Melville (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

Stellant Systems, Inc. in Melville, NY invites a Contracts Specialist to join our onsite team. You will review contracts for price, delivery, and specs, reconcile backlogs, and maintain ERP and Salesforce data.

The ideal candidate has 5+ years in defense contracting, knowledge of FAR/DFAR, ITAR/EAR, and MS Office; CostPoint and Salesforce experience is a plus. Salary ranges $75,000–$100,000 annually DOE.

Qualifications

• 5+ years contracts admin experience in defense manufacturing.
• Familiarity with FAR/DFAR and ITAR/EAR regulations.
• Microsoft Office proficiency required.
• CostPoint and Salesforce experience a plus.

Responsibilities

• Review proposed contracts to ensure price, delivery, specs, terms and conditions align with the quotation.
• Maintain and reconcile backlogs, bookings and sales reports.
• Maintain Salesforce, reconciling to bookings reports.
• Maintain customer, supplier and sales rep database in ERP system.
• Coordinate export shipping documents to ensure compliance and liaise with freight forwarders.

Skills

Contract administration

FAR/DFAR knowledge

ITAR/EAR familiarity

Microsoft Office

Tools

CostPoint

Salesforce

Job description

Overview

Job Title: Contracts Specialist

Job Location: Melville, NY (100% onsite)

Salary: $75,000-$100,000/yr DOE

Responsibilities

• Review proposed contracts to ensure that the price, delivery schedule, specifications, terms and conditions are consistent with the quotation submitted.
• Maintain and reconcile backlogs, bookings and sales reports.
• Maintain Salesforce, reconciling to bookings reports.
• Maintain customer, supplier and sales rep database in ERP system.
• Maintain and monitor customer supplier portals, updating annuals Certs and Reps, invoicing, obtaining new purchase orders, and requests for quotations.
• Assist with close-out of contracts including the final billing and retentions or disposition of customer furnished material. Makes final review and submission of required forms to ensure that all requirements
• Routinely interfaces with other business functions to assist with license requirements planning and addresses daily operations issues/questions
• Process all export shipping documents at time of shipment to ensure compliance; customs invoice, review packing lists, create shippers Letter of Instruction. Interface with freight forwarders/customers to arrange the shipment. Coordinate pickup dates to meet our monthly sales requirements.
• Supports FSO with visitor request processing. Screen names in Visual Compliance, update visitor log and report findings for final FSO approval.

Qualifications

• 5+ years contracts admin experience in defense manufacturing
• Familiarity of FAR and DFAR regulations and of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
• Microsoft Office proficiency required
• CostPoint and Salesforce experience a plus

Stellant Systems is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status or membership in any other group protected by federal, state or local law.

To conform to U.S. Government export regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S. (e.g. Green Card holder), or a protected individual as defined by the International Traffic in Arm Regulations (ITAR).

Software Powered by ICIMS

Job Locations US-NY-Melville

ID 2026-2167

Category Operations

Position Type Regular Full-Time

Union No

Min USD $75,000.00/Yr.

Max USD $100,000.00/Yr.

Work Environment Onsite

Stellant Systems is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status or membership in any other group protected by federal, state or local law.