Contracts Administrator

AMETEK, Inc.; Goleta (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Job summary

AMETEK, Inc. is seeking a detail-oriented contracts support professional to assist the Business Development Department in Goleta, CA with order management, contract administration and proposal preparation.

Under the supervision of the Director of Business Development, you will coordinate with operations, engineering, and finance to respond to inquiries, prepare contractual documents, enter data in Oracle ERP and ensure FAR/DFAR compliance and ITAR controls.

Qualifications

• Bachelor's degree in business or related education and experience.
• Order management and order book analysis.
• A minimum of two years' experience in Contract Administration of commercial and/or government contracts.
• Familiarity with basic contract law and standard legal forms – strongly desired.
• Experience with FAR/DFAR compliance and obligations.
• Experience filing Export license and other documents with DDTC & BIS.
• Experience with Oracle ERP system preferred.

Responsibilities

• Manage backlog of orders to ensure accurate reporting of shipment dates and factory planning.
• Provide responses to customer inquiries and prepare for meetings with internal teams.
• Prepare and administer contractual documents to sustain business relationships and ensure compliance.
• Prepare and submit proposals and re-quotes, applying FAR/DFAR flow down.
• Interface with customer personnel and internal departments daily.
• Assist with Export admin and licensing per ITAR/EAR regulations.
• Enter data into the Oracle ERP System, including sales orders and quotes.
• Review contractual documents for adherence to policy and master agreements.
• Assist Finance in resolving invoicing issues related to contracts.

Skills

Order management

Customer service

Contract administration

FAR/DFAR compliance

Oracle ERP

Microsoft Office

AI tools usage

Export licensing ITAR

Negotiation

Communication skills

Education

Bachelor's degree in business or related field

Tools

Oracle ERP

Global Shop ERP

CRM software

Microsoft Office

Job description

Under the supervision of the Director of Business Development, perform professional level duties supporting the Business Development Department in the areas of order management, customer service, proposal preparation and submittal, contract administration, maintenance of critical logs and databases, and customer score cards.

How you will do it:

• Responsible for managing the integrity of and updates to the business' backlog of orders to ensure accurate reporting of shipment dates and factory's manufacturing resource planning.
• Responsible for overall customer service and works multi-functionally with the operations, engineering, program management, and finance teams to provide responses to customer inquiries or prepare for customer meetings.
• Prepares and/or administers contractual documents that establish and sustain business relationships with customers and/or partners to ensure compliance with company policy, specifications, and other requirements. Responds to inquiries regarding RFQ's, NDA's, CDRL's and other general contract obligations.
• Prepares and submits proposals and production re-quotes. Includes ability to review & apply FAR/DFAR flow down compliance.
• Interfaces with customer personnel (procurement, program, engineering, etc.) via e-mail and telephone. Interact daily with other internal departments including Engineering, Quality Assurance, Operations and Finance as required.
• Assists with Export admin & Licensing in accordance with ITAR/EAR regulations.
• Enters Data into the Oracle ERP System, including sales orders and quotes.
• Assists Business Development in general clerical duties as needed.
• As required, represent Business Development at Company meetings
• Review contractual documents to ensure adherence to company policy, agreed upon specifications and requirements and conformance to master agreements.
• Assists Finance in the resolution of invoicing issues related to contracts.
• Responds to customer requests in a timely manner.
• Effective oral and written communication skills.
• Contract pricing and negotiation skills/experience.
• Ability to maintain an effective and professional demeanor in stressful and/or sometimes confrontational situations.
• Ability to maintain confidentiality and discretion.

What we look for:

Education and Experience:

• Bachelor's degree in business or related education and experience.
• Order management and order book analysis.
• A minimum of two years' experience in Contract Administration of commercial and/or government contracts or a combination of education and relevant experience may be considered.
• Familiarity with basic contract law and standard legal forms and analytical reasoning – strongly desired.
• Experience with FAR/DFAR compliance and obligations.
• Experience filing Export license and other documents with DDTC & BIS.
• Experience with Oracle ERP system preferred.

Knowledge, Skills, Abilities:

• Review contractual documents to ensure adherence to company policy, agreed upon specifications and requirements and conformance to master agreements.
• Managers selected quantity and value contracts.
• Disseminates Contractual information as appropriate.
• Manage entry of contractual data into appropriate Company databases (i.e. Global Shop ERP, CRM etc.) to ensure that all customer contracts and orders accurately reflect PDT's obligations.
• Assists Finance in the resolution of invoicing issues related to contracts.
• Responds to customer requests in a timely manner.
• Ability to follow oral and written direction.
• Effective oral and written communication skills. Contract pricing and negotiation skills/experience.
• Ability to maintain an effective and professional demeanor in stressful and/or sometimes confrontational situations.
• Ability to exercise safe work habits.
• Superior knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Oracle experience a plus.
• Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs
• Position is subject to ITAR restrictions

What's in it for you:

• Competitive Compensation & Holiday Pay
• Great Health Benefits, and 401(k) plans
• Paid Time Off per year

Compensation

Employee Type: Salaried

Currency: USD

Salary Minimum: 80,000

Salary Maximum: 95,000

Incentive: 1289

Disclaimer:Where a specific pay range is noted, it is a good faith estimate at the time of this posting. The actual salary offered will be based on experience, skills, qualifications, market / business considerations, and geographic location.

AMETEK, Inc. is a leading global provider of industrial technology solutions serving a diverse set of attractive niche markets with annual sales over $7.5billion.

AMETEK is committed to making a safer, sustainable, and more productive world a reality. We use differentiated technology solutions to solve our customers' most complex challenges. We employ 22,000colleagues, in 35countries, that are grounded by our core values: Ethics and Integrity, Respect for the Individual, Inclusion, Teamwork, and Social Responsibility. AMETEK isacomponent of the S&P 500. Visit https://www.ametek.com/careers for more information.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.Individuals who need a reasonable accommodation because of a disability for any part of the employment process should call 1 [phone].