Contracts & Scheduling Coordinator

LVI Associates; Framingham (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

LVI Associates in Framingham, MA is seeking a professional to support contract administration and project scheduling on complex construction projects. You will coordinate across project teams, subcontractors, and stakeholders to align contracts and timelines.

Responsibilities include preparing subcontract agreements, tracking documents, developing baselines, look-ahead schedules, and TIAs. Strong communication and MS Office proficiency are essential for success in this role.

Qualifications

• 4+ years of experience in construction, project engineering, construction management, or related field.
• Ability to interpret drawings, specs, and develop scopes of work.
• Understanding of federal contracting requirements.
• Strong written and verbal communication skills.

Responsibilities

• Assist with subcontract agreements and purchase orders.
• Review subcontract documents for completeness and supporting exhibits.
• Track execution status and maintain logs.
• Coordinate subcontractor insurance certificates and bonds.
• Support schedule development and baseline updates.
• Maintain scheduling records and project documentation.

Skills

Contract administration

Project scheduling

Communication skills

Microsoft Office

Tools

Scheduling software

TIAs

Document control systems

Job description

This role supports both contract administration and project scheduling efforts on complex construction projects, providing coordination across project teams, subcontractors, and project stakeholders.

Key Responsibilities

Contract Administration

• Assist with the preparation, issuance, and execution of subcontract agreements and purchase orders.
• Review subcontract documents for completeness and ensure all required supporting exhibits are included.
• Track execution status and maintain contract and procurement logs.
• Coordinate the collection and verification of subcontractor insurance certificates, bonds, and related documentation.
• Maintain electronic contract files and document control systems.
• Support the preparation and distribution of subcontract change orders.
• Assist project teams with contract-related correspondence, notifications, and documentation.

Project Scheduling

• Support the development of baseline project schedules during preconstruction and project startup phases.
• Assist with periodic schedule updates through collaboration with project teams and stakeholders.
• Generate look-ahead schedules and short-term planning reports.
• Help prepare schedule narratives and supporting schedule documentation.
• Assist with schedule impact analysis, change management, claims, and Time Impact Analyses (TIAs).
• Maintain scheduling records and project documentation.

Qualifications

• 4+ years of experience in construction, project engineering, construction management, or a related field.
• Ability to interpret construction drawings, specifications, and develop scopes of work.
• Understanding of construction processes and federal contracting requirements.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and support several projects simultaneously.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience with project scheduling software is preferred.
• Design-build project experience is a plus.