Senior Contracts Manager

Colorado Psychiatric; McLean (VA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Colorado Psychiatric is seeking a Senior Contracts Administrator to oversee full lifecycle of contracts for professional services in a fast-paced, team-driven environment. You will draft, review, negotiate agreements, and manage NDAs, subcontracts, and teaming arrangements, coordinating with Legal, Finance, and Operations.

The role emphasizes FAR compliance, meticulous record-keeping, and proactive risk mitigation.

Qualifications

• Bachelor’s degree in Business Administration, Contract Law, or related field.
• 5–7 years of GovCon contract and subcontract administration experience.
• Strong knowledge of FAR and civilian agency supplements (GSA schedules, GWAC/IDIQ).
• Experience with Joint Ventures formation and management.
• Ability to deliver timely, accurate responses to internal and external customers.
• Experience with SBIR/OTAs is a plus.

Responsibilities

• Draft, review, negotiate, and manage contracts including NDAs, subcontracts, task orders, and teaming agreements.
• Ensure compliance with FAR, state/local regulations, and ISO/CMMI where applicable.
• Maintain contract records per company processes and monitor performance, deadlines, and deliverables.
• Lead end-to-end subcontract lifecycle from solicitation to closeout.
• Coordinate with subcontractors to ensure timely delivery and adherence to obligations.
• Support audits and regulatory compliance efforts.
• Facilitate communication between subcontractors and clients.

Skills

Contract negotiation

Compliance & regulations

Communication

Detail orientation

Cross-functional collaboration

Risk mitigation

Prioritization

Education

Bachelor's degree in Business Administration or related

Tools

SharePoint

DocuSign

Salesforce

CostPoint

Microsoft Office

Job description

Position Overview

We are seeking a highly organized, detail-oriented, and tactical Senior Contracts Administrator who excels in a collaborative, fast-paced environment to oversee the full lifecycle of contract administration and subcontract management for professional services engagements. The ideal candidate will possess strong communication skills, a proactive mindset, and the ability to effectively manage multiple priorities while delivering exceptional service to internal and external stakeholders. The successful candidate will bring a strong and tactical background in small to mid-sized company environments, with the ability to effectively support internal cross-functional teams, including Legal, Finance, and Operations.

Key Responsibilities

Contract Administration

• Draft, review, negotiate, and manage a variety of contracts including NDAs, subcontracts, task orders, and teaming agreements.
• Ensure compliance with federal, state, and local regulations, as well as internal policies and ISO/CMMI standards.
• Maintain accurate records of all contracts and related documentation in accordance with company processes.
• Monitor contract performance, deadlines, and deliverables; initiate renewals or amendments as needed.
• Collaborate with Executive Leadership and the Business Unit Leads to mitigate risk and resolve disputes.
  

Subcontract Management

• Lead the end-to-end subcontract lifecycle including solicitation, negotiation, execution, performance monitoring, and closeout.
• Coordinate with subcontractors to ensure timely delivery of services and adherence to contractual obligations.
• Establish and maintain communication protocols, including SharePoint-based portals for workflow and information sharing.
• Conduct periodic reviews of subcontractor performance, including QA assessments and compliance audits.
• Manage subcontractor onboarding, including administrative forms (ACH, W9) and signature processing.
• Ensure subcontractor adherence to standards for sourcing, staffing, and deliverables; all subcontractor resources are subject to final approval.
• Support CPSR audits and ensure compliance with FAR, applicable civilian agency acquisition supplements, and other regulatory frameworks.
• Facilitate communication between subcontractors and clients (internal & external).

Requirements

• Bachelor’s degree in Business Administration, Contract Law, or related field.
• 5 - 7 years of GovCon experience in contract and subcontract administration, supporting IT professional services type contracts.
• Strong understanding of FAR, applicable civilian agency acquisition supplements, GSA schedules, and GWAC/IDIQ contracts (i.e. SEWP, OASIS+, etc.).
• Experience supporting Civilian Agency customers is preferred, such as U.S. Department of Veteran Affairs (VA), U.S. Department of Agriculture (USDA), and Food and Drug Administration (FDA).
• Solid understanding and experience working directly with the formation and management of Joint Ventures.
• Commitment to providing timely, accurate, and professional responses to internal and external customers.
• Ability to manage requests efficiently while maintaining a high level of service and stakeholder satisfaction
• Demonstrated experience managing multiple contracts, competing priorities, and deadlines simultaneously while maintaining attention to detail and accuracy.
• Comfortable working in a dynamic, high-volume setting where priorities can shift quickly; demonstrates flexibility, adaptability, and sound judgment under pressure.
• Proficiency in contract management systems and Microsoft Office Suite.
• Experience with alternate procurement options (i.e. SBIR Phase III, OTAs, etc.) is a plus.
• Ability to work independently and manage multiple priorities in a fast-paced setting often with multiple stakeholders.
• Excellent negotiation, communication, and organizational skills.

Preferred Attributes

• Experience working in ISO 9001, 20000, 27001, and CMMI Level 3 environments.
• Familiarity with AI (i.e. Co-Pilot, Claude, ChatGPT, etc.) and other industry tools (i.e. DocuSign, Salesforce, SharePoint, CostPoint, etc.).
• PMP or NCMA certification is a plus.