Contracts & Program Coordinator - NASA SEWP

GST, Inc; Cerritos (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan

Paid vacation

Additional company perks

Job summary

Golden Star Technology Inc. (GST) in Cerritos, CA, seeks a Contracts & Program Coordinator to manage daily operations of NASA SEWP VI. You will oversee RFQ processing, pricing coordination with OEMs/distributors, and bid proposals to support the sales team.

The role demands government contracting knowledge, strong organization, and multitasking across cross-functional teams. Familiarity with SEWP, CRM, and ERP systems is valued; on-site in California is expected.

Qualifications

• 3+ years inside sales, federal and government contracts, or proposal experience.
• Strong organizational skills.
• Excellent written communication.
• Ability to manage multiple priorities simultaneously.
• Close attention to detail.
• Strong Microsoft Excel and Office skills.
• Experience working with OEMs and distributors.
• Customer service mindset.

Responsibilities

• SEWP Contract Administration: Own GST's NASA SEWP VI contract; review RFQs; monitor SEWP portals; ensure compliance; maintain docs; coordinate updates.
• Quote Management: Review RFQs; coordinate pricing; request quotes; prepare quotations; verify product availability and lead times; ensure deadlines.
• Sales Support: Partner with Federal Account Executives; assist with product selection; coordinate engineering resources; prepare proposals; track quotes; assist with orders after award.
• Cross-Functional Coordination: Work with Procurement, Engineering, Contracts, Finance, Sales; coordinate with vendor and distribution partners.
• Reporting: Maintain quote pipeline, win/loss stats, response times, vendor performance, SEWP activity, contract utilization.
• Compliance & Process Improvement: Stay current on SEWP policies and procedures; ensure contract compliance.

Skills

Inside sales

Federal contracts

Proposal experience

Organizational skills

Written communication

Multitasking

Detail oriented

Excel & Office

Customer service mindset

Vendor management

OEMs & distributors

CRM experience

ERP experience

IT hardware / software / networking //

Tools

Salesforce

ERP systems

Job description

Position Title: Contracts & Program Coordinator - NASA SEWP

Position Overview

Golden Star Technology (GST) is seeking a highly organized and detail-oriented Contracts & Program Coordinator to support and manage daily operations of our NASA SEWP VI contract vehicle. This role serves as the central point of coordination for SEWP-related opportunities, ensuring quote requests are processed efficiently, accurately, and in full compliance with contract requirements and customer expectations.

The ideal candidate combines government contracting knowledge, strong organizational skills, and inside sales experience. They thrive in a fast-paced environment, effectively manage multiple priorities and stakeholders, and support the sales team in winning business through the SEWP contract vehicle.

Primary Responsibilities

SEWP Contract Administration

• Serve as the internal owner of GST's NASA SEWP VI contract
• Review incoming RFQs and determine required actions
• Monitor SEWP portals and contract communications
• Ensure compliance with NASA SEWP ordering requirements
• Maintain contract documentation
• Coordinate modifications and administrative updates
• Stay current on SEWP policies and procedures

Quote Management

• Review customer RFQs for completeness
• Coordinate pricing with manufacturers and distributors
• Request vendor quotes and validate accuracy
• Prepare customer quotations
• Verify product availability and lead times
• Review margins and pricing before submission
• Ensure quotes meet customer deadlines

Sales Support

• Partner with Federal Account Executives
• Assist with product selection
• Coordinate engineering resources when required
• Prepare proposal documentation
• Track quote status
• Follow up with vendors on outstanding pricing
• Assist with order processing after award

Cross-Functional Coordination

• Procurement
• Engineering
• Contracts
• Finance
• Sales
• Vendor partners
• Distribution partners

Reporting

Maintain reporting including:

• Quote pipeline
• Win/loss statistics
• Response times
• Vendor performance
• SEWP sales activity
• Contract utilization metrics

Qualifications

Required

• 3+ years inside sales, federal and government contracts, or proposal experience
• Strong organizational skills
• Excellent written communication
• Ability to manage multiple priorities simultaneously
• Close attention to detail
• Strong Microsoft Excel and Office skills
• Experience working with OEMs and distributors
• Customer service mindset

Preferred

• Experience with NASA SEWP
• Government & Federal contracting experience
• Government Purchasing
• GSA Schedule experience
• Public sector IT sales
• CRM experience (Salesforce preferred)
• ERP experience
• Knowledge of IT hardware, software, networking, or AV solutions

Success Metrics

• Success in this role will be measured by:
• RFQs responded to on time
• Quote accuracy
• Win rate improvement
• Quote turnaround time
• Customer satisfaction
• Vendor responsiveness
• SEWP contract compliance
• Sales support effectiveness

Compensation & Benefits

• Competitive salary
• Medical, dental, and vision coverage
• 401(k) plan
• Paid vacation
• Additional company perks

About GST

Golden Star Technology Inc. (GST), headquartered in Cerritos, California, has been recognized by the Los Angeles Business Journal as one of LA's Best Places to Work for six consecutive years. As a leading provider of IT and audiovisual (AV) solutions and services, GST serves small and mid‑sized businesses, enterprises, government agencies, and educational institutions nationwide.

Since its founding in 1985, GST has built a strong reputation for innovation, reliability, and customer commitment. The company's continued growth is driven by its ability to deliver a comprehensive portfolio of industry‑leading technology solutions, customized configurations, and exceptional customer service. Through strategic partnerships with top manufacturers and visionary technology providers, GST empowers organizations to achieve their business objectives with confidence and efficiency.

For more information, please visit www.gstinc.com