Contracts Manager

ISPA Technology, LLC; Panama City Beach, Tampa (FL, FL); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Health, vision & dental coverage

Paid time off & 11 holidays

401(k) with company match

Life and disability insurance

Job summary

ISPA Technology, LLC is seeking a Senior Contracts Administrator to manage the full lifecycle of federal contracts and subcontracts. The role supports governance, compliance, and coordination with senior leadership in a fast-paced DoD environment.

Remote work is preferred on the East Coast, with options for Panama City Beach, FL or Tampa, FL. Ideal candidates have strong FAR/DFARS knowledge, DoD experience, and excellent organizational and communication skills.

Qualifications

• 4–8+ years of government contracts administration experience.
• DoD experience preferred.
• Working knowledge of FAR and DFARS.
• Experience supporting prime contracts and/or subcontracts in a federal contracting environment.
• Ability to review and interpret contract terms with strong attention to detail.
• Strong organizational, communication, and follow-through skills.
• Ability to work remotely with self-direction and discretion; Secret clearance or ability to obtain preferred.

Responsibilities

• Support administration of prime contracts and subcontracts throughout the lifecycle—from award through closeout.
• Prepare and send draft NDAs, TAs, and other routine agreements for review.
• Review and process contract documents, modifications, task orders, and related correspondence.
• Evaluate solicitations for risk, compliance, and operational impact.
• Track deliverables, reporting, performance periods, option years, and deadlines.
• Maintain organized contract files, records, and documentation.
• Coordinate with internal stakeholders on contractual matters.
• Assist with subcontract administration and closeouts; ensure compliance actions.
• Escalate complex matters to leadership; contribute to process improvements.
• Support proposal coordination, including distributing RFPs and tracking responses.

Skills

FAR/DFARS knowledge

Government contracting

Contract administration

DoD experience

Remote work discipline

Attention to detail

Multitasking

Tools

Costpoint

SharePoint

MS Office

Job description

Position Title: Contracts Manager
Location: Remote – Preferred East Coast / Panama City Beach, FL / Tampa, FL

We are seeking a Senior Contracts Administrator with strong Government contracting experience to support the full contract lifecycle across federal programs and opportunities. This role is ideal for a contracts professional who can quickly become a dependable, independent contributor after onboarding and training. Reporting directly to the CEO this position will play a key role in contract administration, compliance, and internal coordination across the business.

The ideal candidate is highly organized, detail-oriented, proactive, responsive, and comfortable managing multiple priorities in a fast-paced federal contracting environment. They should have a strong working knowledge of FAR/DFARS-based contracts, subcontracts, and contract administration practices, along with the judgment to escalation complex issues when needed.

Key Responsibilities

• Support administration of prime contracts and subcontracts throughout the contract lifecycle, from award through closeout.
• Prepare and send draft NDAs, TAs, and other routine agreements for review and coordination.
• Review and process contract documents, modifications, task orders, agreements, and related correspondence.
• Assist in evaluating solicitations, terms and conditions, and contractual requirements for risk, compliance, and operational impact.
• Track contract deliverables (CDRLs), reporting requirements, periods of performance, option years, and key deadlines.
• Maintain organized and accurate contract files, records, databases, and documentation.
• Coordinate with internal stakeholders, including business development, proposals, program management, finance, and leadership, on contractual matters.
• Support subcontract administration activities, including issuing subcontract documents and modifications and maintaining subcontract files.
• Assist with contract closeouts, organizational conflict of interest reviews, representations and certifications, and other compliance-related actions.
• Monitor contract actions and help ensure alignment with company policies and Government requirements.
• Prepare summaries, status updates, and internal reports related to contracts and subcontract activity.
• Support audits, data calls, and customer or internal requests for contractual documentation.
• Escalate higher-risk or more complex contractual matters to leadership, as appropriate.
• Contribute to process improvements, templates, and standard practices for the contracts function.
• Support proposal coordination activities, including distributing RFP packages to subcontractors or internal teams, tracking proposal support requests and responses, coordinating required subcontractor documentation, and assisting with contract-related proposal inputs and follow-up actions.

Qualifications

• 4–8+ years of relevant contracts administration experience
• Government contracting experience required; DoD experience preferred
• Working knowledge of federal contract administration principles, including FAR and DFARS
• Experience supporting prime contracts and/or subcontracts in a federal contracting environment
• Ability to review and interpret contract terms and conditions with strong attention to detail
• Strong organizational, communication, and follow-through skills
• Ability to manage multiple priorities and deadlines with minimal day-to-day oversight
• Ability to identify next steps, anticipate needs, and surface issues before they become problems
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and SharePoint
• Experience with Costpoint preferred
• Experience with contract file management and compliance tracking
• Familiarity with FAR/DFARS and DoD contracting environments preferred
• Ability to work effectively in a remote environment with strong self-direction, responsiveness, and follow-through
• Ability to handle sensitive and confidential information with discretion; Secret clearance or ability to obtain a Secret clearance preferred

Why Choose ISPA Technology?

• Competitive salary packages with bonus potential.
• Comprehensive health, vision, and dental coverage.
• Generous PTO allotment and 11 paid holidays.
• Robust life and disability insurance options.
• 401(K) with company match, for your future.
• A culture of recognition and rewards for your contributions.
• Opportunities for relocation and professional development.

This is a great opportunity for a contracts professional who wants to grow in a meaningful role with increased ownership and visibility. You’ll work closely with leadership, support critical Government programs, and help strengthen the company’s contracts function in a collaborative and fast-moving environment.