Contracts/Grants Reviewer Supervisor

State of Louisiana; Baton Rouge (LA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Insurance Coverage

Parental Leave

Holidays and Leave

Retirement Benefits

Job summary

Louisiana Department of Transportation and Development (DOTD) seeks a Consultant Contract Services Administrator to lead the preparation, processing, and guidance of contract documents for consulting engineering and related services within the department.

The role emphasizes oversight of procurement requests, advertisements, compensation, and related contract documentation, ensuring compliance with state and federal requirements.

Qualifications

• Two years of the required experience for the following minimum qualification must have been in contracts or grants management.
• Six years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full‑time work experience in any field plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus two years of experience in contracts or grants management, procurement, financial management, or accounting.

Responsibilities

• Supervises assigned staff in accordance and compliance with all applicable Department of Transportation and Development and Louisiana State Civil Service policies, procedures, and rules.
• Plans, organizes, trains, and directs the work of assigned staff in their processing of procurement requests, preparation of advertisements, contracts and all related and/or associated contractual documents, including, but, not limited to, developing compensation, supplements, amendments, task orders, and extra work letters for consultant engineering and related services contracts of the department, all in accordance with applicable state and federal statutes, regulatory requirements, and department policies and procedures.
• Reviews, corrects, and approves all work of assigned staff and assumes the accuracy of the tracking and monitoring of all staffs assigned contracts and contract‑related documents.
• Develops, prepares, and processes advertisements, contracts and all related and/or associated contractual documents, including, but not limited to, compensation, supplements, task orders, and extra work letters for consultant engineering and related services contracts of the department.
• Processes procurement requests by interpreting those requests from department project managers and converting them to workable purchase orders, update funding as requested, and releasing funds.

Job description

About This Job

Section 80 – Contract Services

80/CGRS/50319199/09.11.26-BH

At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Position

This position is responsible for the preparation and processing, as well as training and guiding in the preparation and processing, of all standard and complex contracts, as well as all other associated or related contract documents, advertisements and invoicing documents, for consulting engineering and related services contracts of the department.

An Ideal Candidate Should Possess The Following Competencies

• Developing Performance: Builds the future potential of others by supporting long-term growth, skill development, and career progression.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Minimum Qualifications

• Two years of the required experience for the following minimum qualification must have been in contracts or grants management:
• Six years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full‑time work experience in any field plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus two years of experience in contracts or grants management, procurement, financial management, or accounting.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties

• Supervises assigned staff in accordance and compliance with all applicable Department of Transportation and Development and Louisiana State Civil Service policies, procedures, and rules.
• Plans, organizes, trains, and directs the work of assigned staff in their processing of procurement requests, preparation of advertisements, contracts and all related and/or associated contractual documents, including, but, not limited to, developing compensation, supplements, amendments, task orders, and extra work letters for consultant engineering and related services contracts of the department, all in accordance with applicable state and federal statutes, regulatory requirements, and department policies and procedures.
• Reviews, corrects, and approves all work of assigned staff and assumes the accuracy of the tracking and monitoring of all staffs assigned contracts and contract‑related documents.
• Develops, prepares, and processes advertisements, contracts and all related and/or associated contractual documents, including, but not limited to, compensation, supplements, task orders, and extra work letters for consultant engineering and related services contracts of the department.
• Processes procurement requests by interpreting those requests from department project managers and converting them to workable purchase orders, update funding as requested, and releasing funds.

Position‑Specific Details

Appointment type: This position may be filled as a promotion (open to only current permanent status DOTD employees); or by detail to special duty.

Compensation: The actual starting salary depends on the education and experience of the selected applicant.

Contact Information

Consultant Contract Services Administrator

LA DOTD – Section 80, Room 405BB

[e-mail]

Phone: 225‑379‑1469

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here: www.laworks.net/workforcedev/Irs/Irs_tech_asst_guidance.asp.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

– Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others