Contracts/Grants Reviewer 4

Louisiana Department Of Transportation and Development; Baton Rouge (LA); On-site; USD 50,000 - 60,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) is seeking a Contract Service professional in East Baton Rouge to manage and oversee the procurement, preparation, and processing of standard and complex contracts, advertisements, and related documents for consulting engineering services. The role includes training and guidance to staff and ensuring regulatory compliance.

The position reports to the Contract/Grants Reviewer Supervisor and requires strong competencies in problem

Qualifications

• Five years of experience in contracts or grants management, procurement, financial management, or accounting.
• Six years of full-time work experience in any field plus two years in contracts or grants management, procurement, financial management, or accounting.
• Bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting.
• Advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.

Responsibilities

• Directs and guides project/task managers in developing scopes of services, contract requirements, evaluation criteria, payment methods, and schedules.
• Manages staff responsible for preparing, posting, and amending advertisements; administering inquiries and questions-and-answers processes; evaluating proposal criteria; determining consultant responsiveness; and preparing statutory shortlists for the Secretary’s selection.
• Serves as the primary point of contact for consultants and Department personnel regarding advertisements and the consultant selection process.
• Oversees staff in preparing, processing, and modifying standard and complex consulting services contracts, including compensation fees for engineering, preconstruction, research, planning, environmental, and related services.
• Ensures compliance with applicable state and federal laws, regulations, Department policies, and procedures, and verifies that all required approvals are obtained.
• Assists the CCS Administrator in providing selection feedback and responding to consultant inquiries. Prepares documentation and case files for consultant protests and hearings involving non-responsiveness determinations and shortlist selections.
• Oversees the consultant performance rating process to ensure timely completion, consistent evaluation criteria, and compliance with Department policies and procedures. Prepares performance reports for Section Heads and coordinates with Information Technology and Department project/task managers to develop rating categories as needed.
• Assists the CCS Administrator and staff in providing training and guidance to project and program managers on consultant contract procurement, advertisement, selection, processing, and other assigned CCS operations.

Skills

Contracts management

Procurement

Financial management

Accounting

Policy compliance

Education

Bachelor's degree

Advanced degree in business/public administration/finance/economics/statistics

Job description

About This Job

At the Louisiana Department of Transportation and Development (DOTD), we plan, build, maintain, and protect the transportation systems that connect communities, support commerce, and keep Louisiana moving. Please visit our DOTD Career Center for more information about our agency.

This position is responsible for managing and overseeing the procurement, preparation, and processing of all standard and complex contracts, advertisements, and associated documents for the Department’s consulting engineering and related services contracts. The position also provides training, guidance, and direction to others in these activities.

An Ideal Candidate Should Posess The Folllowing Competencies

• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Making Accurate Judgements: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Thinking Strategically: The ability to anticipate trends, understand context, and align actions with long-term priorities.

The position is located in East Baton Rouge, Contract Services Section and report to the Contract/Grants Reviewer Supervisor.

Minimum Qualifications

One year of the required experience for the following minimum qualifications must have been in contracts or grants management:

• Five years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties

• Directs and guides project/task managers in developing scopes of services, contract requirements, evaluation criteria, payment methods, and schedules.
• Manages staff responsible for preparing, posting, and amending advertisements; administering inquiries and questions-and-answers processes; evaluating proposal criteria; determining consultant responsiveness; and preparing statutory shortlists for the Secretary’s selection.
• Serves as the primary point of contact for consultants and Department personnel regarding advertisements and the consultant selection process.
• Oversees staff in preparing, processing, and modifying standard and complex consulting services contracts, including compensation fees for engineering, preconstruction, research, planning, environmental, and related services.
• Ensures compliance with applicable state and federal laws, regulations, Department policies, and procedures, and verifies that all required approvals are obtained.
• Assists the CCS Administrator in providing selection feedback and responding to consultant inquiries. Prepares documentation and case files for consultant protests and hearings involving non-responsiveness determinations and shortlist selections.
• Oversees the consultant performance rating process to ensure timely completion, consistent evaluation criteria, and compliance with Department policies and procedures. Prepares performance reports for Section Heads and coordinates with Information Technology and Department project/task managers to develop rating categories as needed.
• Assists the CCS Administrator and staff in providing training and guidance to project and program managers on consultant contract procurement, advertisement, selection, processing, and other assigned CCS operations.

Position Specific Details

Compensation: The Contract/Grants Reviewer 4 qualifies for a Special Entrance Rate (SER) of $ 1,945.60 biweekly.

Additional compensation may be considered impart with extraordinary qualifications in accordance with State Civil Service Rules and DOTD policy.

This position may be filled as promotional and is open only to current permanent classified DOTD employees.

Contact Information

For further information about this vacancy, contact:

Paulette Territo

Administrative Program Director 4, Contract Service

[phone]

[e-mail]

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp