Contracts/Grants Reviewer 3 WAE

State of Louisiana; New Orleans (LA); On-site; USD 28,000 - 41,000; Part time

Job summary

Louisiana State Museum in New Orleans, LA seeks a part-time Contracts/Grants Manager to track program partner contracts in accordance with state laws and departmental policies.

The role requires strong competency in accountability, critical thinking, and direction-following, with duties spanning reconciliation, reporting, and coordination with program managers.

Qualifications

• Five years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Prepares, develops, and monitors complex contracts and/or grant agreements, application, budgets, amendments, and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.
• Works with administrators, officials, and other personnel to solve contract problems and facilitate coordination.
• Maintains records, prepares reports, and/or correspondence relative to contracts and/or grants.
• Prepares reports for administers, legislature, media, and public on status of contracts.
• Reviews required progress reports, completion reports, and work products from Program Managers, subgrantees, and contractors.
• Provides technical assistance and consultation to program personnel in preparation of grants, proposals, or contract agreements.
• Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.
• Assists in the preparation of Requests for Proposals (RFPs).
• Tracks the approval process of contracts/grants ensuring all necessary approvals are received.
• Researches grant awards and state appropriation budgets to make sure that funds are available.
• Performs an audit function to ensure compliance with rules and regulation by analyzing and recommending final approval/disapproval of contracts.
• Performs original entries, reconciliation, and all adjustments to grants management accounting records.
• Other duties and projects as assigned.

Skills

Accepting Direction

Demonstrating Accountability

Thinking Critically

Job description

This is a part-time position located at the State Museum in New Orleans, LA.

This position tracks program partner contracts for the Jazz Museum in accordance with statutory and regulatory requirements and departmental policies and procedures.

The Louisiana State Museum’s collections and educational programs stimulate awareness and appreciation of our state’s rich and diverse history and culture.

An ideal candidate for this position should possess the following competencies:

• Accepting Direction:The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

• Five years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.
• EXPERIENCE SUBSTITUTION:
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Prepares, develops, and monitors complex contracts and/or grant agreements, application, budgets, amendments, and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.
• Works with administrators, officials, and other personnel to solve contract problems and facilitate coordination.
• Maintains records, prepares reports, and/or correspondence relative to contracts and/or grants.
• Prepares reports for administers, legislature, media, and public on status of contracts.
• Reviews required progress reports, completion reports, and work products from Program Managers, subgrantees, and contractors.
• Provides technical assistance and consultation to program personnel in preparation of grants, proposals, or contract agreements.
• Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.
• Assists in the preparation of Requests for Proposals (RFPs).
• Tracks the approval process of contracts/grants ensuring all necessary approvals are received.
• Researches grant awards and state appropriation budgets to make sure that funds are available.
• Performs an audit function to ensure compliance with rules and regulation by analyzing and recommending final approval/disapproval of contracts.
• Performs original entries, reconciliation, and all adjustments to grants management accounting records.
• Other duties and projects as assigned.

Position-Specific Details

• Location: State Museum in New Orleans, LA
• Appointment Type: This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12-month period. Starting Hourly Pay varies, depending on experience.
• Work Schedule: This is a part-time position that reports in-office. This position may be required to work evenings, weekends, and/or holidays. This position may be required to travel.
• Compensation: Compensation offered will be dependent on level of experience and/or certification, so please be sure to include all education and work experience for consideration.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone: [phone] [e-mail]