Contracts Development/Administrative Support Analyst*

San Bernardino County; San Bernardino (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Contracts Development/Administrative Support Analyst to join their dedicated team. This role offers the chance to make a significant impact on health and wellness services for a diverse community. You will be responsible for coordinating contracts, providing administrative support, and ensuring compliance with procurement processes. Ideal candidates will possess strong analytical skills and a passion for public service. This position promises a rewarding career path with opportunities for professional growth and development in a supportive environment.

Benefits

Medical & Dental Coverage

Flexible Work Schedules

Paid Time Off

Retirement Benefits

Tuition Reimbursement

Employee Discounts

Wellness Program

Employee Assistance Program

Qualifications

• Experience in contract administration and compliance.
• Ability to prepare clear and accurate procurement documents.

Responsibilities

• Coordinate contract development and facilitate negotiations.
• Provide administrative support and resolve discrepancies.

Skills

Analytical Skills

Contract Negotiation

Public Administration

Communication Skills

Budget Management

Grant Management

Education

Bachelor's Degree in Public Administration

Associate's Degree in a Related Field

Tools

ePro

SAP Contract Management

Job description

Be an agent of change and make a difference in delivering health and wellness to millions of residents.

Join a team that ispassionate about the services they provide and is committed to making a difference throughout San Bernardino County.


The San Bernardino County Department of Behavioral Healthinvites qualified professionals to apply for the position of Contracts Development/Administrative Support Analyst*who support contracts and organizational analysis functions within the Department of Behavioral Health (DBH). Incumbents will conduct analytical studies for a number of departmental operations, make recommendations to management, and support the implementation of solutions.
Immediate vacancies currently exist in the Administrative Services Division; please indicate your availability for referral to each unit listed below in the Supplemental Questionnaire.

Contracts Development Analyst:

• Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority.
• Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines.
• Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums.
• Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices.
• Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required.
• Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.
• Consistent and on-going monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution.
• This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions.
• May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.
• Performs other duties of a similar nature and level as assigned.

Administrative Support Analyst:

• Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information.
• Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions.
• Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc.
• Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions.
• Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items.
• Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information.
• Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required.
• May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.
• Performs other duties of a similar nature and level as assigned.

*Official Title: Staff Analyst II For additional details, please refer to the Staff Analyst II job description.

The Department of Behavioral Health (DBH) is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance abuse related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders. DBH also provides an array of outreach/engagement, prevention, and early intervention services. DBH's core values are service, integrity, accountability, andtrust.

DBH is a unique County Department comprised of eight (8) direct service areas: Community Outpatient and Transitional Age Youth Services; Youth Collaborative and Justice Involved Services; Substance Use Disorder and Recovery Services; 24 Hour and Specialty Services; Adult Justice Involved and Diversion Services; Medical Services; Community Engagement and Equity Services; Office of Patients' Rights and five (5) indirect service areas: Administrative and Fiscal Services; Public Relations and Outreach Services; Program Support Services; Disaster and Safety Unit; and the Office of Compliance. The Department currently has a workforce in excess of 1000 positions and an approximate $700 million-dollar annual budget.
Follow this link to learn more about the Department of Behavioral Health Follow this link to learn more about San Bernardino County

HEALTH BENEFITS PAID TIME OFF RETIREMENT PERKS - Medical & Dental: Family Coverage
- Vision: Zero Cost for Employee Coverage
- Premium Subsidies: Offset health costs
- Flexible Spending Account: Pre-tax account for qualified healthcare expenses
- County Paid Life Insurance
- AD&D Insurance
- DCAP Account
- Short & Long Term Disability - Up to 4 weeks accruable vacation with Cash-Out Options*
- 11 Days Accruable Sick Leave
- 15 Paid Holidays
- Perfect Attendance Leave: Up to 16 Hours
- Flexible Work Schedules (in some departments)

- Retirement Reciprocity (depending upon position assignment)
- Generous Pension
- 457(b) Deferred Compensation Plan
- Retirement Medical Trust Fund
- 529 Savings Plan COUNTY PERKS - Annual Tuition Reimbursements
- Employee Discounts
- Commuter Services
- Wellness Program
- Employee Assistance Program (EAP)

Review the job-specific Benefit Summary by following this link Summary of General Benefits
CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation, which includes fingerprinting, credit check, and/or medical exam, which may include drug and/or TB testing. Applicants must be a U.S. Citizen or a permanent U.S. resident.

Travel: Travel throughout the County may be required. Employees will be required to make provision for transportation.

Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future

Applicants must meet BOTH the education and experience requirements for one of the following two options:
OPTION 1 : Education: A completed Bachelor's Degree from an accredited institution in public/business administration, behavioral/social science, accounting/finance, or closely related field of study. (A copy of your degree MUST be included with your application.) --AND--

Experience:Two (2) years of full-time equivalent professional leveladministrative experience (duties equivalent to a County of San BernardinoStaff Analyst I class or higher, see job description) performing analytical duties as theprimary job functionin at least two (2) of the following areas: budget/fiscal management; financial analysis; accounting; contracts; bid/proposals (RFP); grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; organizational/staffing analysis; and/or personnel management. (Qualifying area and corresponding experience should be clearly detailed in the Work Experience section of the Application.) Note : General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying.
Education Substitution: A completed Associate's Degree from an accredited college or university in a qualifying field of study as stated above AND two (2) years of experience supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.
Important Note: Two (2) years of experience supporting management or professional-level administrative services staff is a substitution for those applicants who do not possess a Bachelor's Degree. Therefore, if you are applying under this substitution option, you must also possess the two (2) years of professional-level administrative experience as required in the Experience section above. OPTION 2 : Education: A completed Bachelor's Degree from an accredited institution in public/business administration, behavioral/social science, accounting/finance, or closely related field of study. (A copy of your degree MUST be included with your application.)
--AND--

Experience:Eighteen (18) months of full-time equivalent professional leveladministrative experience (duties equivalent to a County of San BernardinoStaff Analyst I class or higher, see job description)performing analytical duties as theprimary job function in the areas of contracts, bid/proposals (RFP), and grant management. (Qualifying experience should be clearly detailed in the Work Experience section of the Application.)
Education Substitution: A completed Associate's Degree from an accredited college or university in a qualifying field of study as stated above AND two (2) years of experience supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other clos ely related duties.
Important Note: Two (2) years of experience supporting management or professional-level administrative services staff is a substitution for those applicants who do not possess a Bachelor's Degree. Therefore, if you are applying under this substitution option, you must also possess the eighteen (18) months of professional-level administrative experience as required in the Experience section above.
Note:Qualifying coursework must have been completed at a college or university accredited by an association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by an association recognized by the United States Department of Education. Evaluation report MUST be attached to your application if applicable. Follow this link for more information on evaluation services .
Ideal candidateswill have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highlydesired.
Desired knowledge and skills include:

• An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.
• Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.
• Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance.
• The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.
• Proficient with procurement management systems, such as ePro, and SAP contract management modules.

Application Procedure: There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience, as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicated in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation. Completing your application with statements such as see/refer to resume or see attached rather than completing your work history may affect your eligibility or competitive evaluation score. Be sure to clearly describe your experience in meeting the minimum requirements. Technical Assistance: If you require technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at [phone]. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.
Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA):San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with DisabilitiesAct (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants.
ADA Accommodation:If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form within one week of the recruitmentfiling deadline.
Veterans' Preference:Eligible veterans, their spouses, or widows/widowers who are not current County employees mayreceive additional Veterans' Preference points. For details and instructions on how to request thesepoints, please refer to the Veterans' Preference Information.
For more important details, review the Applicant Information and County Employment Process.