Contracts Coordinator

Johns Hopkins Medicine; Washington (District of Columbia); On-site; USD 33,062 - 55,104; Full time

Job summary

Johns Hopkins Medicine is seeking a Contract Coordinator to support high-volume contract workflows within the CLM system. The role handles intake, data capture, routing for approvals, and coordination with legal and business stakeholders.

You will review routine agreements, ensure completeness and proper execution, and produce routine reports on status and cycle times. Required paralegal background and data accuracy skills are essential.

Qualifications

• Associate's Degree in paralegal studies or related field required.
• 2+ years of relevant contract administration experience required.
• Ability to read routine contracts and identify key provisions and data elements.
• High accuracy in data entry and document handling.
• Familiarity with contract lifecycle processes and document workflows.

Responsibilities

• Review incoming contracts for completeness and identify key terms for CLM entry.
• Input contract metadata into CLM, ensuring data integrity.
• Coordinate contract intake, triage, and assignment.
• Route contracts for review, approvals, and signature using workflows.
• Track status, deadlines, and respond to stakeholder queries.
• Assist with end-to-end signature coordination and execution sequencing.
• Maintain contract data and assist with template selection.
• Generate basic reports on contract status and volume.
• Support CLM implementation projects and data quality efforts.

Skills

Read & understand contracts

Data entry accuracy

Attention to detail

Education

Associate's Degree in paralegal studies or related field

Paralegal certificate preferred

Tools

CLM software experience

Job description

Requisition #:672167 | Location: Johns Hopkins Health System, Baltimore, MD 21201 | Category: Healthcare Operations | Schedule: Day Shift | Employment Type: Full Time

Provides transactional and operational support across the contracts process. Responsible for coordinating contract intake and assisting with assignment, reviewing agreements for required information and key terms, maintaining accurate data within the contract lifecycle management (CLM) system, and facilitating contracts through internal review, approval, and execution. Works under the guidance of Contract Managers and attorneys to support the progression of contract matters from initiation through signature and finalization. This role requires the ability to read and understand routine contracts, identify key terms and data elements, and ensure contracts are complete, properly routed, and executed in accordance with organizational policies. Focuses on high-volume, routine agreements and administrative execution of contracting processes, enabling Contract Managers and attorneys to focus on negotiation, risk assessment, and complex matters.

Essential Functions

• Reviews incoming contracts for completeness and identifies key contractual terms (e.g., parties, term, renewal, payment terms, governing law) for entry into CLM.
• Extracts and inputs contract metadata into CLM system, ensuring accuracy and data integrity.
• Coordinates contract intake, triage, and assignment in accordance with established procedures.
• Routes contracts for review, internal approvals, and signature using established workflows.
• Tracks contract status, monitors deadlines, responds timely to stakeholder queries, and proactively follows up to ensure timely execution.
• Manages end-to-end signature process for assigned matters, including coordinating approvals and ensuring proper execution sequencing.
• Identifies missing or inconsistent information and escalates to Contract Managers or attorneys as appropriate.
• Maintains and updates contract and matter data in electronic matter management/CLM systems.
• Assists with standard template selection and ensures use of current approved forms.
• Performs basic comparison of contract versions and supports redline tracking as needed.
• Serves as liaison between internal stakeholders, Legal, and external parties for status updates and routine coordination.
• Supports matter management activities including opening, tracking, and closing contract records.
• Generates basic reports related to contract status, volume, and cycle times.
• Assists with development and maintenance of contracting processes, workflows, and job aids.
• Supports special projects related to CLM implementation, optimization, and data quality.

Qualifications

• Associate's Degree in paralegal studies or a related field (Required). Paralegal certificate may be accepted instead of a degree.
• 2+ years of relevant experience required; Paralegal certificate preferred.
• Ability to read and understand routine contracts and identify key provisions and required data elements.
• Strong attention to detail with high accuracy in data entry and document handling.
• Basic understanding of contract lifecycle processes and document workflows.

Salary Range: $24.32/hour - $40.16/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug‑free workplace employers.

Johns Hopkins Health System and its affiliates are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.