Contracts Coordinator

Johns Hopkins Medicine; Baltimore (MD); On-site; USD 33,503 - 55,324; Full time

Job summary

Johns Hopkins Medicine in Baltimore seeks a contracts administrator to support the intake and execution of routine agreements. You will read agreements, extract key data, and enter metadata into the CLM system, coordinating with Contract Managers and attorneys to keep matters progressing efficiently.

The role emphasizes accuracy in data handling, timely routing for approvals, and maintaining complete contract records across the lifecycle.

Qualifications

• 2+ years of relevant experience in contracts or legal admin.
• Ability to read and understand routine contracts and identify key provisions.
• Strong data entry accuracy and attention to detail.

Responsibilities

• Review incoming contracts for completeness and identify key terms for CLM entry.
• Input contract metadata into the CLM system with accuracy.
• Coordinate contract intake, triage, and assignment per procedures.
• Route contracts for review, approvals, and signature using workflows.
• Track status and deadlines, respond to stakeholders in a timely manner.
• Support end-to-end signature process and ensure proper execution sequencing.
• Maintain and update contract data in electronic systems.
• Assist with standard template selection and current forms.

Skills

2+ years experience

Read contracts

Data entry accuracy

Attention to detail

Education

Associate's Degree in Paralegal Studies

Paralegal certificate acceptable

Tools

CLM system

Job description

Provides transactional and operational support across the contracts process. Responsible for coordinating contract intake and assisting with assignment, reviewing agreements for required information and key terms, maintaining accurate data within the contract lifecycle management (CLM) system, and facilitating contracts through internal review, approval, and execution. Works under the guidance of Contract Managers and attorneys to support the progression of contract matters from initiation through signature and finalization. This role requires the ability to read and understand routine contracts, identify key terms and data elements, and ensure contracts are complete, properly routed, and executed in accordance with organizational policies. Focuses on high-volume, routine agreements and administrative execution of contracting processes, enabling Contract Managers and attorneys to focus on negotiation, risk assessment, and complex matters.

Essential Functions

• Reviews incoming contracts for completeness and identifies key contractual terms (e.g., parties, term, renewal, payment terms, governing law) for entry into CLM
• Extracts and inputs contract metadata into CLM system, ensuring accuracy and data integrity
• Coordinates contract intake, triage, and assignment in accordance with established procedures
• Routes contracts for review, internal approvals, and signature using established workflows
• Tracks contract status, monitors deadlines, responds timely to stakeholder queries, and proactively follows up to ensure timely execution
• Manages end-to-end signature process for assigned matters, including coordinating approvals and ensuring proper execution sequencing
• Identifies missing or inconsistent information and escalates to Contract Managers or attorneys as appropriate
• Maintains and updates contract and matter data in electronic matter management/CLM systems
• Assists with standard template selection and ensures use of current approved forms
• Performs basic comparison of contract versions and supports redline tracking as needed
• Serves as liaison between internal stakeholders, Legal, and external parties for status updates and routine coordination
• Supports matter management activities including opening, tracking, and closing contract records
• Generates basic reports related to contract status, volume, and cycle times
• Assists with development and maintenance of contracting processes, workflows, and job aids
• Supports special projects related to CLM implementation, optimization, and data quality

Qualifications

• Associate's Degree in paralegal studies or a related field (Required). Paralegal certificate may be accepted instead of a degree
• 2+ years of relevant experience required // Paralegal certificate preferred
• Ability to read and understand routine contracts and identify key provisions and required data elements
• Strong attention to detail with high accuracy in data entry and document handling
• Basic understanding of contract lifecycle processes and document workflows

Salary Range: $24.32/hour - $40.16/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.