Contract Specialist

The Chronicle Of Higher Education, Inc.; Baltimore (MD); On-site; USD 46,200 - 80,799; Full time

Job summary

Johns Hopkins University is seeking a Contract Specialist to manage the full lifecycle of contracts, from drafting to negotiation and administration, in coordination with divisional leadership and central procurement. The role focuses on ensuring compliance with university policies and applicable laws.

The Specialist will also support procurement workflows, vendor onboarding, and payment processes, providing guidance to internal stakeholders and maintaining contract records across divisions.

Qualifications

• Bachelor’s degree.
• Two years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Responsibilities

• Assist in drafting, reviewing, and negotiating contracts, including service agreements, vendor contracts, and research agreements.
• Partner with central Procurement to ensure all contracts comply with university policies, state and federal regulations, and best practices.
• Maintain accurate and organized contract records and databases.
• Work with leadership, faculty and staff to gather necessary information for contract preparation and execution.
• Serve as a liaison between the division and centralProcurement, to ensure consistent application of policies and flow of information.
• Monitor contract performance and compliance, and maintain accurate records.
• Other duties as assigned.

Skills

Excel

Organizational skills

Education

Bachelor’s degree

Tools

SAP

Workday

Job description

Johns Hopkins, founded in 1876, is America's first researchuniversity and home to nine world-class academic divisions workingtogether as one university.

The Contract Specialist will support the management and administration of contractual agreements at the divisional level. The Specialist will partner with divisional leadership, faculty and staff to facilitate the full contract lifecycle, from drafting and review to negotiation and administration. The Specialist will partner with Central Procurement to ensure alignment with university policies and applicable laws.

The Contact Specialist will support the Development and Alumni Relations Finance and Administration team by managing contract coordination, vendor onboarding, purchase order tracking, and related procurement and operational finance processes. This role will serve as a key liaison between Development and Alumni Relations teams, central procurement/contracts offices, vendors, and internal finance stakeholders to help ensure that vendor engagements, contracts, payments, and related documentation are processed efficiently, accurately, and in accordance with University policies.

Specific Duties & Responsibilities:

• Assist in drafting, reviewing, and negotiating contracts, including service agreements, vendor contracts, and research agreements.
• Partner with central Procurement to ensure all contracts comply with university policies, state and federal regulations, and best practices.
• Maintain accurate and organized contract records and databases.
• Work with leadership, faculty and staff to gather necessary information for contract preparation and execution.
• Serve as a liaison between the division and centralProcurement, to ensure consistent application of policies and flow of information.
• Monitor contract performance and compliance, and maintain accurate records.
• Other duties as assigned.

In addition to the duties described above, the Contract Specialist will:

• Advise internal stakeholders on procurement and contract processes, including required documentation, approval workflows, vendor onboarding requirements, payment terms, insurance requirements, and common contract considerations that may require escalation.
• Support vendor onboarding and vendor relationship management by coordinating required documentation, monitoring vendor setup status, and assisting with the resolution of vendor, purchase order, invoice, or payment-related issues.
• Support process improvement efforts by helping develop and maintain standard procedures, templates, checklists, tracking tools, and other resources to promote consistent and compliant procurement and contract management practices across the division.

Minimum Qualifications

• Bachelor’s degree.
• Two years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Strong Excel skills
• Strong organizational skills
• Experience with SAP and/or Workday
• Familiarity with contract review workflows, procurement policies, purchase orders, vendor onboarding, and invoice/payment processes

Classified Title: Contract Specialist-Divisional

Job Posting Title (Working Title): Contract Specialist

Role/Level/Range: ATP/03/PB

Starting Salary Range: Minimum: $46,200 - Maximum: $80,799(targeted salary: $62,000-$68,000; commensurate withexperience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Exempt

Location: Mount Washington Campus

Department name: 10001643-Finance

Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer

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Important legal information: http://hrnt.jhu.edu/legal.cfm