Contracts & Compliance Specialist

FirstService Residential; BLOOMINGTON (MN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Full comprehensive benefits including

Vacation and sick time, 10 paid holid

401k with company match

Job summary

FirstService Residential is seeking a Contracts Administrator in Bloomington, MN to support the Contracts Manager with centralized contracts and vendor programs. You will maintain documentation, track licenses, and assist with reserve study development, bid processes, and communications with vendors and stakeholders.

The role requires strong administrative background, excellent communication, and detail-oriented work habits. We offer full-time benefits and a structured environment.

Qualifications

• High School diploma required with at least 4 years of administrative experience.
• Background in property management or real estate is a plus.
• Excellent written and verbal communication skills.
• Strong data research and analysis abilities.

Responsibilities

• Maintain vendor compliance and registration documentation in Vive platform.
• Track and manage pool licenses to ensure current, compliant coverage.
• Generate, process, and maintain contracts for new associations.
• Coordinate bid solicitations and evaluate opportunities with vendors.
• Provide administrative support for bulk contracts and reserve study program.

Skills

Administrative support

Customer service

Discretion & confidentiality

Data analysis

Communication skills

Time management

Independent worker

Team collaboration

Interpersonal skills

Attention to detail

MS Word & Excel

Education

High School diploma

4+ years admin experience

Tools

Microsoft Word

Excel

Adobe Acrobat X

Smartsheets

DocuSign

Job description

FirstService Residential is seeking a Contracts Administrator in Bloomington, MN to support the Contracts Manager with centralized contracts and vendor programs. You will maintain documentation, track licenses, and assist with reserve study development, bid processes, and communications with vendors and stakeholders.

The role requires strong administrative background, excellent communication, and detail-oriented work habits. We offer full-time benefits and a structured environment.