Contracts and Compliance Specialist

CAIRE Inc.; Canton (GA); On-site; USD 70,000 - 95,000; Full time

Job summary

CAIRE Inc. is seeking a Contracts and Compliance Specialist to support the Legal and Compliance Department in managing contract lifecycle and corporate compliance programs. The role assists with contract preparation, preliminary negotiations, and ongoing compliance activities in line with policies and attorney guidance.

The position serves as a key resource for contract management and compliance monitoring, coordinating intake, training, and documentation across internal stakeholders.

Qualifications

• Bachelor’s degree in Business Administration, Law, or a related field.
• 3-5 years’ experience in legal operations, paralegal roles, or compliance.
• Paralegal certificate is preferred.

Responsibilities

• Coordinate intake for matters and gather information for attorney review.
• Prepare and coordinate preliminary negotiations for contracts.
• Review contracts for consistency with policies and attorney terms.
• Coordinate discussions on commercial terms with internal stakeholders.
• Maintain and audit contract lifecycle management software.

Skills

Contract management

Compliance monitoring

Documentation

Stakeholder communication

Autonomy

Problem solving

Clerical / Tech skills

Education

Bachelor’s degree in Business Administration, Law, or related field

Paralegal certificate

Tools

CLM software

Whistleblower reporting tools

Third-party due diligence platforms

Job description

The Contracts and Compliance Specialist supports the Legal and Compliance Department in the administration of the company’s contract lifecycle management and corporate compliance programs.

This role manages administration and assists with contract preparation, preliminary negotiation, and compliance activities in accordance with the company’s policies, procedures, industry standards and attorney guidance.

The Contracts and Compliance Specialist serves as a key resource for contract lifecycle management and compliance monitoring.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinates the Legal and Compliance Department’s intake for all matters and gathers relevant information and documentation to facilitate attorney review when applicable.
• Prepares and coordinates preliminary negotiations for certain contracts consistent with approved attorney standards and guidance.
• Reviews contracts for consistency with company policies, procedures, and approved attorney terms.
• Coordinates discussion regarding commercial terms with appropriate internal stakeholders.
• Ensures that all modifications and amendments reflecting negotiations and commercial terms are incorporated into the final contract.
• Generates, maintains, and audits the department’s contract lifecycle management (CLM) software.
• Supports the drafting, maintenance, publication, and distribution of legal policies, procedures, templates, and other documentation.
• Serves as front-line resource for compliance matters, coordinating inquiries and routing or escalating matters as may be necessary.
• Conducts initial intake and preliminary review of reported compliance concerns and escalates in accordance with established processes.
• Coordinates the company’s compliance training schedule, recordkeeping and reporting.
• Supports administration of legal technologies including whistleblower reporting tools, CLM tools, and third-party due diligence platforms.
• Reviews current processes and platforms to support continuous process improvements.
• Performs recurring, day-to-day operational tasks that support the effective functioning of the Legal and Compliance Department, including vendor due diligence and sales order compliance.
• All other duties as assigned.

Competencies/Success Factors

• Decision-Making
• Organizational Skills
• Research Skills / Info. Finding
• Clerical / Technology Skills
• Business or Job-Specific Knowledge
• Autonomy / Self-Direction
• Problem-solving
• Interpersonal Communication
• Detail Orientation / Quality-Focus

Supervisory Responsibility

This position has no supervisory responsibilities

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequent standing, sitting, walking, bending, stooping, twisting and occasional crawling.
• Occasional lifting up to 50 lbs., occasional heavier lifting.
• Occasional pushing, pulling and handling of materials.

Travel

None

Required Education and Experience

• Bachelor’s degree in Business Administration, Law, or a related field.
• 3-5 years’ experience in legal operations, paralegal roles, or compliance

Preferred Education and Experience

• Paralegal certificate

Additional Eligibility Qualifications

None required for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

CAIRE is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or membership in any other class protected by federal, state, or local law.