Contracts Analyst

West Side Federation for Senior and Supportive Housing; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) seeks a Contracts Analyst to manage day-to-day financial administration and government contract/grant compliance in a nonprofit setting.

The role covers budgeting, amendments, voucher processing, and coordination with the Budget team, social service directors, and building managers to resolve contract issues and ensure accurate reporting.

Qualifications

• 2+ years of contracts and grants experience.
• Experience with NYC, NYS, and Federal fiscal management.
• Bachelor’s degree in Accounting or related field.
• Attention to detail and strong organizational skills.
• Effective verbal and written communication; team player.

Responsibilities

• Prepare contract and grant budgets in compliance with terms.
• Prepare amendments and close-out budget modifications for government contracts and private grants.
• Process monthly or quarterly vouchers for payments.
• Prepare Consolidated Budget Reports using SFS.
• Coordinate budgeting and variance reporting with Budget team.
• Guide accounting staff on cost allocation and coding.
• Review contracts to ensure regulatory compliance.
• Analyze General Ledger accounts related to contracts and grants.
• Monitor contract payments and reconcile vouchers vs payments; assist with salary allocations in PCS.
• Assist with government audits and annual audits; interact with directors/building managers.
• Perform special projects as needed.

Skills

Contracts & grants management

Accounting

Regulatory compliance

Budgeting & forecasting

Financial analysis

Education

Bachelor's degree in Accounting or related field

Tools

SFS (New York State Software)

PCS Position Control System

General Ledger software

Job description

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person.

About the Organization

WSFSSH develops and manages housing with supportive services for low-income older persons, many of whom live with mental illness and/or have experienced homelessness. The mission is to provide safe, affordable senior housing that integrates compassionate property management with supportive services to enhance the independence and dignity of each resident. WSFSSH creates and preserves affordable housing while supporting the development of healthy neighborhoods.

At WSFSSH our mission isn't just a statement, but a way of life. For nearly 50 years, we've been providing safe, affordable housing that integrates compassionate property management with supportive services, enhancing the independence and dignity of each resident. Our vision is rooted in compassion, collaboration, and respect, driving us to continuously improve and innovate in our pursuit of high quality services for seniors.

WSFSSH envisions a world where all older adults are guaranteed access to a supportive housing community where they are empowered to live full and joyful lives in a place they call home. We are committed to creating innovative, sustainable communities where residents thrive, and where culturally responsive services allow older adults to age in place. We are steadfast in our commitment to reducing senior homelessness in New York, and seek to be a model that inspires others.

About the Role

What You'll Do

The Contracts Analyst oversees the day-to-day financial administration and management of government (federal, state, and city) contracts and private grants. This role is critical to ensuring funding streams are accurately budgeted, tracked, and fully compliant with all regulatory and contractual rules. The Contracts Analyst manages the full lifecycle of contract financials, from preparing initial budgets, amendments, and close-out modifications to processing routine vouchers and reconciling payments. Responsibilities also include analyzing relevant General Ledger accounts, recording journal entries, and assisting with vital compliance and annual audits. As a key internal partner, the Contracts Analyst collaborates across departments by guiding accounting staff on cost allocations, coordinating variance reporting with the Budget team, and interacting directly with social service directors and building managers to resolve contract-related issues. The Contracts Analyst's analytical expertise and attention to detail supports WSFSSH's mission by ensuring financial operations remain robust and audit-ready.

Key Responsibilities

• Prepare contract and grant budgets in compliance with contract/grant terms and conditions
• Prepare contract amendments, close-out budget modifications, and other required documentation submission for government (federal, state and city) contracts and private grants
• Process monthly or quarterly vouchers for payments on government contracts and private grants
• Prepare the Consolidated Budget Reports (CBR) and the use of the New York State Software (SFS)
• Coordinate with Budget team on budgeting and variance reporting of revenue and expenditure related to government contracts and private grants
• Provide guidance to accounting staff members on cost allocation and coding for contract/grant related expenditure
• Review contracts and grants and ensure compliance with contractual rules and regulation
• Analyze General Ledger accounts related to contracts and grants and record contract related journal entries in the accounting system
• Monitor the contracts payments and prepare monthly reconciliation between the voucher amounts and payments received. Advise Budget Analyst in setting up budgets for contract funds and allocation of salary costs in WSFSSH's Position Control System (PCS)
• Assist with government contract audits and compliance audits as requiredInteract with social service directors and building managers for the issues related to contracts and grants
• Assist with annual and Limited Partnership audits
• Perform special projects as needed

Who You'll Work With

The Contracts Analyst directly reports to the Contracts Manager and is responsible for the day-to-day government contract/grant activities. They will also aid in special projects and duties assigned by WSFSSH Senior Management.

Required Skills and Experience

• 2+ years of experience working with contracts and grants alongside working knowledge of NYC, NYS and Federal Government fiscal management
• 2+ years of experience in accounting
• Bachelor's degree (Accounting or other related major) or comparable experience
• Strong attention to detail as well as solid organization/time management skills
• Must have effective verbal and written communication skills and be an enthusiastic, positive team player who is willing to help and who works well with colleagues
• Ability to manage and fulfill tight deadlines, work in a fast-paced environment, and handle