Contracts Administrator 2

4p-Consulting-Inc.; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Southern Company Services in Atlanta, GA is seeking a Contracts Admin 2 to provide daily contracting and sourcing support for acquisitions. The role requires proactive communication with internal partners, suppliers and management across multiple levels.

You will draft, review and negotiate contracts, manage administration, and lead complex sourcing projects while aligning with risk, legal and finance teams. This is a 3-year engagement based at Georgia Power Headquarters.

Qualifications

• BS in Business, Management, Finance, or Law preferred.
• Formal education in contract language and law preferred.
• Contract law and drafting of terms and conditions required.

Responsibilities

• Provide daily contracting and sourcing support for acquisition needs.
• Lead contract negotiations and risk mitigation.
• Draft and review vendor and client contracts.
• Manage contract administration and closeout.
• Coordinate with legal, risk management and finance.
• Mentor junior contracts administrators.
• Develop and implement procurement programs.

Skills

Contract drafting

Negotiation

Cross-functional collaboration

Communication

Attention to detail

Legal knowledge

Education

BS in Business, Management, Finance, or Law

Contract language & law education

Tools

Microsoft Word

Microsoft Excel

Outlook

Contract management software

Job description

Title:Contracts Admin 2

Duration 3 years

Location: Georgia Power Headquarter, Atlanta, Ga

Client: Southern Company Services

JOB RESPONSIBILITIES

Thisposition will provide daily contracting and sourcing support (request for proposal, negotiations, contract development, risk mitigation, tracking, analysis) to meet the acquisition needs for services and materials.

Proactive and continuous engagement and communication with internal business partners, suppliers, peers, and supervisor.

Duties will include the daily support of all sourcing & contracting activities "from cradle to grave", including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, lead pre-bid meetings, review of offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assists in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.

Duties will require leading sourcing projects, assisting in developing and implementing strategic programs for the procurement of Equipment and Services.

Expectations include outstanding oral and written communications with ability to excel in high-level communications with Management at multiple levels.

Develop the sourcing strategy for low to high risk services. A typical agent will support ~(20 - 25) active projects concurrently with defined turnaround parameters (Target Days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.) throughout the year.

Manage relationships with the company’s vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts.

Work cross functionally to improve and streamline processes.

Ensure that overall risk is properly controlled and mitigated.

Develop a detailed knowledge of the Southern Company and Operating Company procurement policies/procedures and have the capability to become a Subject Matter Expert (SME).

Expected to build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, data security issues, remedies, liquidated damages, litigation avoidance, and dispute resolution.

Ensure all required terms and conditions are included in procurement documents and work with legal, risk management and financial services (accounting) to resolve contractor exceptions and issues in a timely manner.

Draft contract language, including special conditions for complex, non-standard purchases.

Identify and evaluate new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis.

Build and maintain a fundamental to proficient knowledge of our contracting systems utilized in daily support.

Conflict Resolution, the ability to engage and fix identified issues.

Maintain the primary interface with contractors in an ethical and respectful manner while protecting the company's interests.

JOB QUALIFICATIONS

Education & Experience

• BS in Business, Management, Finance, or Law is preferred
• Formal education in contract language and law is highly preferred

Knowledge, Skills & Abilities

Contract law and drafting of terms and conditions (required)

Legal and commercial negotiation skills (required)

Self-motivated and ability to work with minimal supervision

Customer focused with ability to build and maintain relationships with internal customers, suppliers, contractors and other key stakeholders

Effectively handle tight deadlines, large workloads, and multiple projects with positive enthusiasm

Superior written and oral communication, to successfully negotiate contract terms and write such contracts in a clear, logical and concise manner

Candidate must have effective influencing and consensus-building skills

Strategic focus on problem-solving

Excellent organizational skills are required to plan and manage assigned workload and customer expectations effectively to meet internal business unit requirements

Ability to think strategically and apply broad seasoned judgment to decisions

Analytical and interpersonal skills

Ability to effectively work and participate in cross-functional and cross-company teams at all levels in the organization to ensure buy-in by multiple companies when working on system projects

Behavioral Attributes

Must demonstrate behaviors consistent with the Southern Company’s Our Values

Self-motivated

Customer focused

Strong work ethic

Exhibits a strong sense of urgency

Promotes teamwork

Practices ethical behavior

Displays creativity, initiative, and flexibility

Learns from and utilizes experience

AdditionalResponsibilities

Provide advanced support to the contracts management team, leveraging 6-10 years of experience to ensure efficient and effective contract administration processes.

Independently review, draft, and negotiate a wide range of contracts, including vendor agreements, client contracts, and other legal documents.

Maintain meticulous records of contracts, amendments, and related documents, ensuring compliance with organizational policies and legal requirements.

Monitor and track contract milestones, deliverables, and obligations, and coordinate with relevant stakeholders to ensure timely fulfillment.

Collaborate closely with cross-functional teams, including legal, procurement, and finance, to ensure contract compliance and resolve any issues or discrepancies.

Take a lead role in complex contract negotiations and amendments, demonstrating proficiency in contract law and legal terminology.

Provide guidance and mentorship to junior contracts administrators, as needed, to ensure the team's success.

Contribute to the development and enhancement of contract management systems and databases.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and contract management software.