Contracts Administrator

Galvanize Therapeutics; United States; Remote; USD 80,000 - 95,000; Full time

Job summary

Galvanize Therapeutics in the United States seeks a Contracts Administrator to be the first point of contact for contract requests and key compliance tasks, delivering a professional and empathetic experience for internal and external customers.

You will manage CLM, CRM, and ERP systems; draft and review agreements with Legal and Finance; and partner with Sales to negotiate terms, renewals, and contract entitlements while updating systems.

Qualifications

• 5+ years' experience as a contract administrator.
• 3+ years working directly with external clients.
• 2+ years’ experience in customer service with quote-to-cash exposure.
• Expert MS Word and Outlook; intermediate Excel/PowerPoint.
• Experience with CLM, CRM, and ERP systems.
• Preferred: pharma/biotech/medical device exposure.
• Knowledge of compliance issues in medical devices and FDA regs.

Responsibilities

• Respond to a high volume of contract inquiries within set response times.
• Manage contract systems, educate internal customers, and track entitlements in ERP/CRM.
• Draft and review agreements; coordinate with Legal, Finance, and Operations.
• Partner with Sales to negotiate agreements via email or video calls.
• Drive contract extensions/renewals; ensure adherence to entitlements.
• Update CLM/CRM/ERP with data and retrieve documents as needed.

Skills

Contract management experience

Customer service

MS Office (Word/Outlook)

Excel/PowerPoint

CRM/ERP experience

Compliance awareness

Communication & empathy

Salesforce.com

NetSuite

DocuSign IAM

Education

Bachelor's Degree in related field

Tools

Salesforce.com

NetSuite

DocuSign IAM

Job description

Galvanize is a biomedical platform company operating at the convergence of engineering, biology, and healthcare delivery, aiming to deliver life-changing solutions to patients and their doctors. We design and develop Pulsed Electric Field Systems to achieve meaningful and lasting therapeutic outcomes for patients.

About the role

The Contracts Administrator will serve as the initial point of contact for contract requests as well as certain compliance functions. The ideal candidate will possess expertise in contract administration and a background in customer service. This is a person who delights in providing a memorable experience for both internal and external customers.

Qualifications

Education and Training

• Bachelor's Degree BA/BS in a related degree or equivalent years of education and experience.

Skills and Experience

• Required
• At least 5 years' experience as a contract administrator, with at least 3 years working directly with external clients.
• At least 2 years’ experience in customer service, with a demonstrated knowledge of quote-to-cash processes and ability to communicate with customers effectively and with empathy.
• Expert-level MS Office skills in MS Word and Outlook. Intermediate level in Excel and PowerPoint.
• Experience in contract lifecycle management (CLM), customer relationship management (CRM), and environment resource planning (ERP) systems.
• Preferred skills
• Experience at a pharmaceutical/biotechnology/medical device organization
• Knowledge of corporate compliance issues confronting the medical device industry
• Knowledge of and familiarity with the legal and regulatory framework affecting the medical device industry; including, but not limited to, sales and marketing fraud and abuse issues, OIG and other industry guidance documents, and FDA regulations on the promotion of marketed products
• Experience with Salesforce.com, NetSuite, and DocuSign IAM

What you'll do

• Respond to a high volume of daily contract-related inquiries within department-established response time.
• Manage contract management systems and procedures, including educating/training internal customers, and maintaining contract entitlements in the ERP, CRM, and Agreement Management software
• Draft agreements, review customer redlines, and coordinate cross-functionally with Legal, Finance, Operations, and other stakeholders to redline agreements.
• Partner with Sales to negotiate agreements directly with customers via email or on video calls.
• Drive extension or renewal of contracts; partner with Customer Service and Sales to ensure customer adherence to contract and Galvanize adherence to contract entitlements.
• Update CLM, CRM, and ERP systems with contract data and retain related documents, assist the Vice President of Legal, and delegates with retrieving contract documents as needed.

This role pays betwee n $80,000 and $95,000 per year, and your actual base pay will depend on your location, skills, qualifications, and experience.

Galvanize offers a robust benefits package to full-time employees, including medical, dental, and vision coverage, life insurance, short- and long-term disability protection, 401(k), and flexible paid time off.

Galvanize Therapeutics is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.