Contracts Administrator

Advanced Technology International; Summerville, Northern (SC, KY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision

403B Retirement Savings

PTO and holidays

Life Insurance

Parental Leave

Disability Insurance

Employee Assistance Program

Tuition Reimbursement

Flexible work schedules

Job summary

Advanced Technology International (ATI) is seeking a Contracts Administrator/Senior Contracts Administrator to negotiate, monitor, and administer complex government contracts. The role emphasizes efficient subcontract management and proactive cost analysis within a hybrid work model near Charleston, SC.

The successful candidate will support pre-award and post-award activities, collaborate with customers and program teams, and ensure compliance and audit readiness across contract files.

Qualifications

• Bachelor’s degree plus four or more years related work experience.
• Minimum of two or more years’ experience working with subcontracts administration.
• Effective delegation and negotiation skills.
• Exceptional computer skills, with an emphasis on the Microsoft Office Suite.

Responsibilities

• Independently administers, negotiates, and monitors various types of contracts (CPFF, CPAF, T&M, IDIQ, FFP, Other Transactions).
• Facilitates pre-award and post-award activities in support of company programs.
• Reviews cost proposals from subcontractors and performs cost analyses as necessary.
• Oversees cost analyses under direct reports and assists in negotiation with subcontractors and Government.

Skills

Contract negotiation

Cost analysis

Subcontracts administration

Vendor management

MS Office

Communication

Education

Bachelor’s degree

Job description

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility. The grade, title and salary for this position will be determined once an assessment is completed on the selected candidates education, experience, and skills (level assigned will be as either a Contracts Administrator or Senior Contracts Administrator).

Position Description

Serves as a key member of the contracts team in direct support of corporate goals and objectives. Responsible for negotiating, monitoring and administering contracts through contract completion. Effectively manages procurement of goods, services and other duties as assigned.

Essential Functions

• Independently administers, negotiates, and monitors various types of contracts, i.e. level of effort cost reimbursement type contracts (CPFF, CPAF, etc.); time and materials (T&M); indefinite delivery indefinite quantity (IDIQ); firm fixed price (FFP); and Other Transactions.
• Facilitates pre-award and post-award activities in support of Company programs.
• Reviews complex cost proposals from subcontractors and performs cost analysis as necessary. Possess ability to comprehend various subcontractor proposals which could entail multiple second tier subcontractors with various degrees of details provided.
• Oversees cost analyses under their direct reports (if applicable) and assists in completion in order to meet deadlines. Assists in negotiations with subcontractors and discussions with Government regarding subcontractor cost proposals.
• Finds alternative solutions to analyze cost proposals when the standard methodology is not applicable.
• Works closely with customers, program team and subcontractors, regarding funding and budgetary issues for each program.
• Ability to understand flow down requirements and impact of changes to subcontractor or vendor terms and conditions and explain the changes with subcontractors.
• Leads weekly team calls, provides inputs to process improvements, offers solutions and ideas for efficiency.
• Takes initiative and follows through in process improvements and day-to-day functions.
• Provides input to supervisor of the junior associate’s professional development and progression.
• Serves as a supervisor or leadership role to junior team members.
• Serves as an integral part of the and team(s) in which they support to include providing recommendations to counterpart and working cross functionally to achieve goals.
• Begins to build strong relationship with Government Acquisition personnel and provides customer service.
• Reviews Purchase Requisitions drafted by junior contracts members and approved by program and finance and intercepts issues and changes required prior to issuing subcontracts and modifications to subcontractors and understands impacts.
• Ensure subcontract and vendor files are in compliance with policies for audit preparedness.
• Support external and internal audits and data calls as necessary (CPSR, Small Business, Property, etc.).

Additional Responsibilities

• Provides assistance, as required, to the Sr. Contracts Manager.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree plus four or more years related work experience required. Minimum of two or more years’ experience working with subcontracts administration.
• Effective delegation and negotiation skills.
• Exceptional computer skills, with an emphasis on the Microsoft Office Suite.
• Ability to communicate clearly and concisely, verbally and in writing, to co-workers, team members, subcontractors and government acquisition personnel.
• Exceptional interpersonal skills with demonstrated ability to coach, train and monitor junior associates.
• Experience working as a team member engaged in tasks requiring teamwork and performance to schedules.
• Ability to serve external and internal customers and prioritize these responsibilities, in order to meet deadlines.
• Ability to travel at company discretion.
• This position will need the ability to access US only data systems – US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance (for certain projects/programs).
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
• If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Anticipated starting salary is in range commensurate with education and experience: $80,000 - $90,000

Benefits ATI has been named "Best Places to Work in SC" from 2017 - 2026.

This is a full-time opportunity with benefits.

• ATI provides Medical, Dental and Vision Plan options
• Flexible Spending Accounts, including health and dependent care accounts
• 403B Retirement Savings plan with a very competitive company contribution
• Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days
• Life Insurance paid by ATI
• Paid Parental Leave
• Short-Term & Long-Term Disability Coverage paid by ATI
• Employee Assistance Program
• Tuition Reimbursement Program
• Flexible work schedules

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.