Contract Administrator III

ENGICON CM; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

ENGICON CM is seeking a detail-oriented procurement specialist within the PMO Contracts Team in Los Angeles. You will develop procurement packages for general contractors, design-build entities, and professional services, and manage competitive bidding through award while maintaining strict compliance.

Responsibilities include auditing processes, tracking status across projects, and ensuring quality control with minimal administrative support. On-site role with no remote option.

Qualifications

• Minimum 5 years of relevant experience for the position.
• Bachelor’s degree; additional four years qualifying experience may substitute for education.
• Knowledge of standard contract terms for design, construction, and related services.
• Proficient with Excel, Word, and Adobe Acrobat.
• Demonstrate a reliable, responsive and positive work ethic with integrity.
• Detail-oriented and organized; fast learner with focus on quality and accuracy.
• Excellent written and verbal communications.
• Ability to accurately track and report status across multiple projects.

Responsibilities

• Coordinate with project management personnel to develop procurement packages.
• Manage competitive bidding/selection processes from planning through award.
• Handle administrative functions for procurement documents and records.
• Adhere strictly to policies, templates, and applicable laws.
• Report, track, and ensure quality control for procurements.
• juggle multiple concurrent procurement processes with stakeholders.
• This is a heavily administrative role with minimal support.
• Maintain compliance under audits (internal and external).
• Work is fully in the PMO Office with no hybrid/remote option.

Skills

Communication

Attention to detail

Organized

Fast learner

Integrity

Verbal communication

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

PlanetBids

Proliance

Trimble

Job description

As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following:

• Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors).
• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
• Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role with minimal administrative support.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.

Minimum Required Qualifications

• Minimum of 5 years of relevant experience to the position description.
• Bachelor’s degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education.
• Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
• Proficient with Microsoft Excel, Word, and Adobe Acrobat.
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.Must be focused on quality and accuracy.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects.

Preferred Qualifications

• Experience with higher education capital improvement projects
• Knowledge of California Public Contract Code
• Knowledge of California Community College Code
• Experience with an electronic bidding software (i.e. PlanetBids)
• Experience with alternate project delivery methods such as Design-Build
• Experience with project management software (i.e. Proliance, Trimble)