Contracts Administrator

Ameri-Force, Inc; San Diego (CA); On-site; USD 55,000 - 58,000; Full time

Benefits offered by this job

Industry Leading Pay

Medical Coverage

Dental Coverage

Vision Coverage

Short Term Disability Benefits

Term Life Benefits

Referral Bonuses

Job summary

Ameri-Force is seeking an experienced Contracts Administrator in San Diego, CA. The role focuses on cradle-to-grave contract management, including RFP reviews, proposal support, negotiations, and risk identification.

You will coordinate with Program Managers, Engineering, Legal, and external customers to ensure compliant and profitable contract execution while maintaining strong stakeholder communication and meticulous documentation.

Qualifications

• Bachelor's degree or equivalent in a marine field/engineering/business or related field.
• Two years' experience in contracts administration or related field; marine industry preferred.
• Excellent oral and written communications and the ability to present to customer and senior staff.
• Disciplined ability to plan, prioritize, organize, and monitor tasks with limited oversight.
• Operational knowledge of the FAR and DFARs.
• Strong attention to detail and ability to maintain organized files.
• Collaborates with team members across levels and external customers.
• Proficient with Word/Excel/Outlook and Jira workflow.

Responsibilities

• Serve as the primary point of contact for an assigned contract with external customers and internal stakeholders.
• Draft complex contract letters incorporating feedback from multiple stakeholders.
• Advise on key terms and conditions affecting profitability, schedule, and risk.
• Resolve contractual conflicts and brief management on risks and recommendations.
• Chair meetings with internal and external parties; negotiate changes to contracts.
• Support negotiations for new high-value contracts and draft commercial agreements.
• Collaborate with Business Development to draft contracts and incorporate stakeholder feedback.
• Identify and submit requests for equitable adjustments and other claims.
• Assist with reviews of RFPs and development of compliance matrices for proposals.

Skills

Comms skills

Planning & organizing

FAR/DFARs knowledge

Contract administration

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Jira Software

Microsoft Word

Excel

Outlook

Job description

Summary

• Administration of all aspects of contracts from cradle to grave. This includes distributing and reviewing initial new contract RFPs, reviewing proposal packages for both new contracts and change proposals, drafting proposal letters incorporating assumptions, clarifications and exceptions, negotiations with the customer, contract reviews, clause reviews, compliance matrix development, risk identification and avoidance
• Coordinates with stakeholders across all areas of the company under the general supervision of the Director of Contracts. Reports to Manager of New Construction Contracts.
• Collaborates closely with external customers and internal stakeholders including Program Managers, Engineering, Cost Engineering, Legal, Environmental and other Contracts department personnel
• Interfaces directly with external customers including SUPSHIP Bath, NAVSEA and commercial customers
• Ability to brief management on potential risks and identify and propose risk avoidance solutions

Essential Functions and Duties

• Serves as the primary POC for an assigned contract for both the external customer and internal stakeholders, including leading routine meetings
• Drafts contract letters of a complex nature with business or technical content, incorporating feedback from all levels of internal stakeholders
• Advises internal stakeholders on key contract terms and conditions and their impact on programs profitability, schedule and overall risk.
• Resolves contractual conflicts between external customers and the client. Provides analysis and recommendations to internal stakeholders including briefing senior management.
• Chairs and organizes meetings with internal stakeholders and external customers. Communicates in a professional, courteous, yet assertive manner.
• Negotiates contract changes for assigned contracts including multiple changes at any one time.
• Provides summaries and details about contractual terms and conditions with thoughtful recommendations to internal stakeholders
• Supports negotiations for new high-value contracts
• Collaborates with Business Development to draft commercial contracts, gathering input and incorporating feedback from all internal stakeholders.
• Identifies, develops, and submits requests for equitable adjustment, insurance claims and other claims.
• Actively participates with Program Management in discussions with external customers, both Government and Commercial.
• Reviews new contract RFPs, conducts clause reviews with input from all internal stakeholders, develops compliance matrix in support of the proposal team.
• Reviews and internally distributes customer requests for change proposals
• Prepares and submits proposal packages including both new contracts high-value proposals and change proposals. Collaborates with the Proposal Manager, Change Manager, Engineering, Supply Chain Management, Cost Engineering, Ship’s Management and Program Management to develop the overall proposal package provided from Cost Engineering for submittal to the customer ensuring that any potential risks have been adequately mitigated.
• Ensures proposals are properly reviewed and approved by internal stakeholders prior to submittal. Signs proposals within signature authority.
• Tracks contractual deadlines and payments
• Executes contract close out activities
• Actively contributes to the department’s team environment with a consistently positive and motivational attitude
• Other duties and responsibilities as assigned.

Skills and Qualifications

• Bachelor’s degree, or equivalent experience, in a Marine Field, Engineering, Business or a related field
• Two years' experience in contracts administration or a related field. Marine industry experience preferred.
• Requires excellent oral and written communications skills and the ability to present to customer and senior staff
• Disciplined ability to independently plan, prioritize, organize, and monitor project tasks with limited oversight
• Operational knowledge of the FAR and DFARs.
• Excellent attention to detail, with the ability to find inconsistencies and errors
• Strong organizational skills to maintain organized, up to date, and detailed files
• Collaborates with team members in varying levels within the company and external customers
• Adept at using common business systems - Microsoft Word, Excel and Outlook
• Ability to communicate via Zoom chat and host Zoom meetings
• Jira Software workflow experience preferred
• CPCM or CFCM certification is preferred

Ameri-Force Benefits

• Industry Leading Pay
• Medical Coverage
• Dental Coverage
• Vision Coverage
• Short Term Disability Benefits
• Term Life Benefits
• Referral Bonuses
• *Referral Bonuses are available for specific jobs only

Note: The specific duties, skills and qualifications may vary depending on the company’s requirements and the nature of the tasks performed at the site. Employees must be willing to make reasonable adjustments to their tasks depending on the requirements of the client. We are an equal opportunity employer. We do not discriminate based on race, color, creed, religion, national origin, ancestry, citizenship status, marital status, age, sex, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic as established by law.

About Ameri-Force

Since 1991, Ameri-Force has been a leader in skilled trades staffing, offering a people-focused approach that provides competitive advantages for our clients and rewarding career opportunities for our contract employees. Leveraging our deep expertise in maritime, manufacturing, aerospace, industrial, and energy sectors, we ensure a seamless experience by efficiently managing federal and state taxes, unemployment, and worker’s compensation. In addition, we offer a comprehensive benefits package, including medical, dental, vision, short-term disability, and life insurance, tailored to meet the needs of our workforce. Join Ameri-Force and be part of a company that values your success.

Learn more at ameriforce.com

$41hr