Contracts Administrator

Stefanini, Inc; Rock Hill (SC); On-site; USD 65,000 - 80,000; Full time

Job summary

RPG Corporate in Rock Hill, SC is seeking a Contracts Administrator to support project delivery, compliance, and efficient contract workflows. You will manage pre-qualification responses, COI documentation, and NetSuite project setups, ensuring accuracy and timely updates for nationwide teams.

The role requires attention to detail, strong organizational skills, and the ability to coordinate across operations, finance, and project groups in a fast-paced environment.

Qualifications

• 2-5 years of experience in contract administration or project administration.
• Working knowledge of contract terminology, compliance requirements, and project documentation standards.
• Experience with ERP systems; NetSuite preferred.
• Strong organizational and documentation skills with high accuracy.
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Strong communication skills and ability to collaborate across operations, finance, and project teams.
• Proficiency with Microsoft Office and SharePoint.
• Ability to interpret contract terms and identify risks or inconsistencies.

Responsibilities

• Pre-Qualification Management: Prepare, coordinate, and submit responses for clients and vendors.
• COI Oversight: Monitor submissions, renewals, and expiration dates for subcontractors and vendors.
• NetSuite Project & Sales Order Setup: Create and configure projects and SOs in NetSuite.
• Reporting & Documentation: Prepare reports on contract status, COI compliance, and setup metrics.
• SharePoint Contract File Management: Maintain organized contract records and audit readiness.

Skills

Contract administration

Project coordination

Communication

Attention to detail

Tools

NetSuite

SharePoint

Microsoft Office

Job description

Job Details

RPG Corporate

Contracts Administrator Rock Hill,SC Posted:6/10/2026 Job Description Job ID#:

1194

Job Category:

RPG Corporate

Position Overview
The Contracts Administrator plays a vital role in supporting project delivery, compliance, and operational excellence. This role ensures that contract documentation, qualification requirements, insurance compliance, and system data are accurately managed and consistently maintained. The ideal candidate is detail‑oriented, proactive, and experienced in supporting a high‑volume project environment. Key Responsibilities Pre‑Qualification Management

• Prepare, coordinate, and submit pre‑qualification responses for clients, vendors, and industry platforms.
• Maintain up‑to‑date company information, financials, and safety records required for qualification packages.
• Track renewal cycles and proactively update materials to ensure uninterrupted eligibility.

Certificates of Insurance (COI) Oversight

• Monitor COI submissions, renewals, and expiration dates for subcontractors and vendors.
• Communicate directly with insurance providers and subcontractors to obtain compliant and timely documentation.
• Escalate non‑compliance risks and maintain accurate insurance records in accordance with company and client requirements.

NetSuite Project & Sales Order Setup

• Create and configure new projects and sales orders (SOs) in NetSuite based on executed contracts and scope documentation.
• Support project teams by maintaining accurate and current contract and project data in the system.

Reporting & Documentation

• Prepare and distribute routine reports related to contract status, COI compliance, pre‑qualification activity, and project setup metrics.
• Provide analysis and data insights to project managers, operations leadership, and finance as needed.

SharePoint Contract File Management

• Maintain organized, accessible, and current digital contract records within SharePoint.
• Ensure all contract versions, amendments, and supporting documents are stored consistently and according to internal protocols.
• Monitor folder structure, permissions, and file integrity to support audit readiness and compliance.

Qualifications

• 2-5 years of experience in contract administration, project administration, or similar roles within construction, mechanical/electrical contracting, or related industries.
• Working knowledge of contract terminology, compliance requirements, and project documentation standards.
• Experience with ERP systems; NetSuite preferred.
• Strong organizational and documentation skills with a high level of accuracy.
• Ability to manage multiple tasks, priorities, and deadlines in a fast‑paced environment.
• Strong communication skills and ability to collaborate across operations, finance, and project teams.
• Proficiency with Microsoft Office and SharePoint.
• Ability to interpret contract terms and identify potential risks or inconsistencies.
• Comfort working with nationwide project teams and varied client requirements.
• Service‑oriented approach with a focus on efficiency and continuous improvement.

Physical Work Environment

• Office environment requiring extended periods of computer use, sitting, and in-person and virtual communication.
• Frequent use of computers, keyboards, and other office equipment.
• Ability to remain seated for extended periods of time.
• Occasional standing, walking, or moving throughout the office.
• May require occasional lifting of office materials up to approximately 10-20 pounds.
• Noise level is generally quiet to moderate.

Equal Employment Opportunity RPG is an equal opportunity employer. We do not discriminate in employment on account of race, color, religion, national origin, citizenship status, criminal history, ancestry, age, sex, gender, sexual orientation, marital status, physical or mental disability, military status, or discharge from military service. RPG provides its services to many clients in their various business sectors who may have physical, mental, pre-employment screening and/or citizenship requirements. These requirements are driven by contracts and/ or security requirements that RPG is required to adhere to, and which may vary between clients and their respective high-security industries. Misrepresentation or falsification of qualifications or background information is grounds for termination, denial of employment and/ or disqualification from future employment consideration. Successful candidates must be U.S. citizens to comply with Federal Government Contracting requirements.

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