Contracts Administrator

SHV Holdings NV; Northern (KY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA/FSA accounts

Supplemental insurance

401k

Paid time off

Job summary

PPI Quality & Engineering seeks a Contracts Specialist to strengthen operations and support contract management. You will partner with KIWA Senior Legal Counsel and the HSSE Manager to meet deadlines while upholding quality standards and compliance.

This role rewards a detail‑oriented professional who thrives in a high‑velocity environment, delivering precision, accountability, and continuous process improvement across contract packages, vendor profiles, and onboarding activities.

Qualifications

• High school diploma required.
• Two years of previous work history in legal/contracts services preferred.
• Proficiency in Microsoft Office including Excel and Word.
• Experience with Adobe Sign is a plus.
• Time management and follow-through skills with ability to multi-task.
• Ability to meet deadlines and work independently.
• Strong communication, organizational, and problem-solving skills.

Responsibilities

• Work directly with KIWA Senior Legal Counsel and HSSE Manager to support contract management.
• Prepare contract packages for contractors, vendors, and staffing agencies.
• Develop and implement policies and procedures for the Contracts Department.
• Create contractor, vendor, and client profiles for entry and setup.
• Track onboarding of contractors, vendors, and staffing agencies.
• Maintain contract files and upload Certificates of Insurance.
• Assist with audits by providing contract documentation and compliance reports.
• Collaborate with finance, operations, and project management teams to ensure contractual obligations are met.

Skills

Time management

Attention to detail

Analytical thinking

Communication skills

Education

High School Diploma

Tools

Microsoft Office

Excel

Word

Adobe Sign

Job description

PPI Quality & Engineering is seeking a Contracts Specialist to strengthen operations and support contract management. You will partner closely with legal counsel and the HSSE team to consistently meet deadlines while upholding PPI’s quality standards. This role is well-suited for a detail-oriented professional who thrives in a high-velocity environment and brings precision, accountability, and continuous process improvement to the table.

Overview:

• Work directly with KIWA Senior Legal Counsel and HSSE Manager & Contracts Specialist to support contract management
• Prepare contract packages for contractors, vendors, and staffing agencies
• Develop and assist in implementing policy and procedures for the Contracts Department
• Create contractor profile for time and expense entry
• Create vendor profile for Accounts Payable payments
• Create client profile for project set up
• Track onboarding of contractors, vendors, and staffing agencies
• Maintain Contract files
• Request, maintain, and upload Certificates of Insurance
• Assist with audits by providing contract documentation and compliance reports.
• Collaborate with finance, operations, and project management teams to ensure contractual obligations are met.
• Provide administrative support for company HSSE needs
• Complies with PPI Quality Management System and its documented information

Responsabilities:

• High school diploma
• Two years of previous work history in legal/contracts services preferred
• Proficiency in Microsoft Office including Excel and Word
• Experience with Adobe Sign is a plus
• Time management and follow-through skills with ability to multi-task
• Ability to meet deadlines
• Ability to work independently
• Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-discipline team
• Strong analytical, organizational, and problem-solving skills.
• Self-motivated
• Effective verbal and written communication skills
• Detail-oriented, resourceful
• Confidentiality and professionalism
• Critical thinking

Qualifications:

At PPI Quality & Engineering, you’ll join a dynamic, growing organization with a strong, collaborative culture.

• medical
• dental
• vision
• HSA/FSA accounts
• supplemental insurance
• 401k
• paid time off

alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.