Contracts Administrator

Kiwa; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

PPI Quality & Engineering in Houston, TX is seeking a Contracts Specialist to strengthen contract management and support the legal and HSSE teams. You will collaborate with senior counsel to ensure timely, compliant contract processes.

The role emphasizes accuracy, multi-tasking and process improvement, with responsibilities including package preparation, profiles, audits, and record-keeping across contractors, vendors, and clients.

Qualifications

• High school diploma
• Two years of previous work history in legal/contracts services preferred
• Proficiency in Microsoft Office including Excel and Word
• Experience with Adobe Sign is a plus
• Time management and follow-through skills with ability to multi-task
• Ability to meet deadlines
• Ability to work independently
• Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-discipline team
• Strong analytical, organizational, and problem-solving skills
• Self-motivated
• Effective verbal and written communication skills
• Detail-oriented, resourceful
• Confidentiality and professionalism
• Critical thinking

Responsibilities

• Work directly with KIWA Senior Legal Counsel and HSSE Manager & Contracts Specialist to support contract management
• Prepare contract packages for contractors, vendors, and staffing agencies
• Develop and assist in implementing policy and procedures for the Contracts Department
• Create contractor profile for time and expense entry
• Create vendor profile for Accounts Payable payments
• Create client profile for project set up
• Track onboarding of contractors, vendors, and staffing agencies
• Maintain Contract files
• Request, maintain, and upload Certificates of Insurance
• Assist with audits by providing contract documentation and compliance reports
• Collaborate with finance, operations, and project management teams to ensure contractual obligations are met
• Provide administrative support for company HSSE needs
• Complies with PPI Quality Management System and its documented information

Skills

Time management

Attention to detail

Communication

Independent work

Team collaboration

Problem solving

Confidentiality

Critical thinking

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Adobe Sign

Job description

Job Summary

PPI Quality & Engineering is seeking a Contracts Specialist to strengthen operations and support contract management. You will partner closely with legal counsel and the HSSE team to consistently meet deadlines while upholding PPI's quality standards. This role is well-suited for a detail-oriented professional who thrives in a high-velocity environment and brings precision, accountability, and continuous process improvement to the table.

About the role

• Work directly with KIWA Senior Legal Counsel and HSSE Manager & Contracts Specialist to support contract management
• Prepare contract packages for contractors, vendors, and staffing agencies
• Develop and assist in implementing policy and procedures for the Contracts Department
• Create contractor profile for time and expense entry
• Create vendor profile for Accounts Payable payments
• Create client profile for project set up
• Track onboarding of contractors, vendors, and staffing agencies
• Maintain Contract files
• Request, maintain, and upload Certificates of Insurance
• Assist with audits by providing contract documentation and compliance reports.
• Collaborate with finance, operations, and project management teams to ensure contractual obligations are met.
• Provide administrative support for company HSSE needs
• Complies with PPI Quality Management System and its documented information

Do you have what it takes?

• High school diploma
• Two years of previous work history in legal/contracts services preferred
• Proficiency in Microsoft Office including Excel and Word
• Experience with Adobe Sign is a plus
• Time management and follow-through skills with ability to multi-task
• Ability to meet deadlines
• Ability to work independently
• Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-discipline team
• Strong analytical, organizational, and problem-solving skills.
• Self-motivated
• Effective verbal and written communication skills
• Detail-oriented, resourceful
• Confidentiality and professionalism
• Critical thinking

What can you expect from us in return?

At PPI Quality & Engineering, you'll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits-including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off-alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.