Contract Administrator III - Los Angeles, CA

PMCS Group, Inc.; Los Angeles (CA); On-site; USD 195,619,200 - 208,017,600; Full time

Job summary

A leading construction consultancy is seeking a Contract Administrator III in Los Angeles. This role requires over 10 years of experience in contract administration, strong attention to detail, and excellent communication skills. Responsibilities include planning procurements, ensuring contract compliance, and preparing necessary documentation. The ideal candidate will possess a bachelor's degree and be adept with construction management software. Join an innovative team dedicated to excellence in multi-million dollar projects.

Qualifications

• 10+ years of relevant experience in administration of commercial/government contracts.
• Experience supporting Multiple Award Task Order Contracts.
• Knowledge of construction and commercial law.

Responsibilities

• Assist with planning of procurements and setting pre-award schedules.
• Prepare drafts of RFP/RFB addenda for review.
• Monitor contract compliance and assist in resolving problems.

Skills

Detail oriented

Effective oral and written communication

Knowledge in SBE/DBE/MWBE program coordination

Self-starter attitude

Ability to interface with diverse technical levels

Education

Bachelor's degree in engineering or business-related field

Tools

Microsoft Office Suite

Adobe Acrobat

Construction management software (e.g., PM Web, Primavera)

Job description

Contract Administrator III

Work Location: Los Angeles, CA

Base Pay Range

$142,000.00/hr - $151,000.00/hr

Position Summary

The Contract Administrator reports to the Project Controls Manager and will have proven experience with complex, multi‑phase, multi‑million‑dollar construction and/or renovation projects. The role performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

Job Duties

• Assist LAWA with planning of procurements and setting pre‑award schedules for contracts including Board actions
• Assist in coordination of Pre‑Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidders/proposers
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
• Prepare draft award recommendations and Board reports
• Finalize contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre‑bid proposal and post‑bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors and LAWA
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled, and controlled
• Prepare Change Documents, Task Orders, and Change Orders
• Route Change Documents for signature and track status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of periodic status reports (daily, weekly, monthly) to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budget
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of ADP's goals through commitment to productive collaboration with all stakeholders

Minimum Requirements

• A bachelor's degree in engineering or business‑related field, with training in procurement, contract, construction and commercial law
• Minimum of 10 years of relevant experience in administration of commercial/government contracts
• Self‑starter attitude with proactive, results‑oriented focus; willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Ability to interface with a variety of people with different technical levels and educational backgrounds
• Detail oriented and highly organized
• Ability to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and experience in SBE/DBE/MWBE program coordination preferred
• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
• Experience supporting Multiple Award Task Order Contracts
• Knowledgeable with Microsoft Office Suite, Adobe Acrobat and large‑scale construction management software such as PM Web, Primavera, etc.
• Willing to work past regular work shift if necessary

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Other

Industry

IT Services and IT Consulting