Contracts Administrator

PEAC Solutions; Herndon (VA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) with match

Paid time off

Professional development

Job summary

PEAC Solutions is seeking a detail-oriented Contracts Administrator to join our Herndon, VA team. This role supports the preparation, processing, tracking, and maintenance of customer and vendor contracts across state, local, and federal lines.

Training will be provided on contract administration processes and government requirements. The ideal candidate has 1–3 years of experience in contract administration or related operations, strong organizational skills, and proficiency with Microsoft

Qualifications

• Bachelor's degree preferred in business administration, finance, communications, or related field.
• 1–3 years of experience in contract administration, contract coordination, or related operations.
• Experience with customer contracts, purchase orders, or vendor agreements is a plus.

Responsibilities

• Prepare, organize, process, and maintain contract documentation through the lifecycle.
• Track contract status, renewals, and key milestones for timely processing.
• Coordinate with Sales, Operations, Credit, Legal and other teams to support contract execution.

Skills

Contract administration

Documentation

Microsoft Office

Education

Bachelor's degree

Tools

Document management system

Job description

We are PEAC Solutions—large enough to finance the globe, yet small enough to stand shoulder-to-shoulder with our customers. We believe in the power of partnership and the promise of possibility. Our purpose is to fuel growth by providing smart, flexible lending solutions that help businesses overcome obstacles and seize new opportunities. Backed by HPS Investment Partners, a leading global investment firm, we offer equipment financing, working capital, and inventory lending solutions that keep businesses moving forward. As the world’s largest independent equipment finance company, we are expanding our global footprint—and we are doing it with purpose, grit, and a commitment to those we serve.

You are someone who thrives in an environment where ambition meets action. You bring curiosity, resilience, and a strong sense of accountability. You see challenges as opportunities and believe in making an impact for customers, for your team, and for the business. If you are looking to be a part of a company that values partnership over hierarchy and purpose over routine, your next chapter could start here.

We are seeking a detail-oriented and motivated Contracts Administrator to join our team in Herndon, VA. This is an excellent opportunity for someone with 1–3 years of experience in contract administration, contract coordination, or business operations who is looking to grow their career in contract management. In this role, you will support the preparation, processing, tracking, and maintenance of customer and vendor contracts across our State, Local, and Federal business lines while partnering with internal teams to ensure contracts are accurately executed and maintained throughout their lifecycle. Training will be provided on our contract administration processes, systems, equipment finance documentation, and government contracting requirements, making this an ideal role for someone with strong organizational skills who is eager to learn and grow.

Essential Functions

• Prepare, organize, process, and maintain contract documentation throughout the contract lifecycle.
• Track contract status, renewals, modifications, and key milestones to ensure timely processing.
• Coordinate with Sales, Operations, Credit, Legal, and other internal departments to support contract execution.
• Review contract documents for completeness and required approvals prior to execution.
• Maintain accurate electronic contract files and support documentation.
• Assist with reporting, audits, and contract record management.
• Support process improvements that enhance contract administration efficiency.
• Learn PEAC's contract administration processes, equipment finance documentation, and government contract requirements.
• Review Government request for proposals and solicitations.

Qualifications

• Bachelor’s degree in business administration, Finance, Communications, or a related field preferred.
• 1–3 years of experience in contract administration, contract coordination, sales operations, procurement support, or a similar administrative role.
• Experience working with customer contracts, purchase orders, agreements, or related documentation preferred.
• Exposure to federal, state, or commercial contracts is a plus and preferrable, but deep government contracting experience is not required.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience working with document management systems.
• Ability to manage multiple priorities in a fast-paced, collaborative environment.
• Willingness to learn government contracting requirements (including FAR/DFARS) as part of on-the-job training.

PEAC Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The successful candidate will receive competitive compensation along with our benefit package which includes medical, dental, vision, life insurance, short and long-term disability, 401(k) with match, flexible spending, and paid time off. PEAC provides one paid day off per year to support community involvement. Celebrate you by also having off your birthday on us!