Contracts & Administrative Specialist (DocuSign & BOM)

Sol-Up - Nevada; Nevada; Sur place; USD 52 000 - 68 000; Plein temps

Résumé du poste

Sol-Up - Nevada is seeking a Contracts & Administrative Associate to support contract administration, document management, customer relations, and project documentation throughout the lifecycle.

The role requires high organization, detail orientation, and the ability to collaborate with Sales, Operations, Accounting, and Leadership to ensure contracts and related records are accurate and properly executed.

Qualifications

• 2+ years in contract administration, office administration, or related field preferred.
• Strong organizational and document-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with CRM/project management/ERP systems preferred.
• Basic understanding of contracts, invoices, financing docs.

Responsabilités

• Manage DocuSign processes: preparing, sending, tracking, countersigning contracts and related documents.
• Review documents for completeness and proper execution before routing for approval.
• Maintain organized contract records in internal systems and databases.
• Enter and update contract info in Sunbase and PISA.
• Track lender/financing information for customer contracts.
• Monitor contract status and collect outstanding signatures and approvals.
• Prepare documentation for month-end reconciliation.
• Create preliminary Mock BOMs for panels and equipment.
• Coordinate project-related tasks with Sales, Operations, and PC team.
• Assist with tracking project documentation and timely completion.
• Resolve documentation discrepancies with cross-functional teams.
• Serve as point of contact for customer inquiries related to billing, payments, contracts.

Connaissances

Contract administration

Document management

Office administration

Attention to detail

Microsoft Excel

DocuSign

CRM/ERP systems

Communication

Multitasking

Confidentiality

Outils

DocuSign

Description du poste

Sol-Up - Nevada is seeking a Contracts & Administrative Associate to support contract administration, document management, customer relations, and project documentation throughout the lifecycle.

The role requires high organization, detail orientation, and the ability to collaborate with Sales, Operations, Accounting, and Leadership to ensure contracts and related records are accurate and properly executed.