Contractor, Administrative Assistant, Infrastructure

P2P; Menlo Park (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support its growth in Menlo Park. This role offers a unique opportunity to work with passionate individuals in a dynamic environment. The ideal candidate will excel in communication, attention to detail, and problem-solving, while managing multiple responsibilities and supporting investment partners. The position involves coordinating travel, meetings, and events, ensuring smooth operations within the team. If you're proactive and enjoy working in a fast-paced setting, this is the perfect opportunity to make a significant impact.

Qualifications

• 3+ years supporting multiple managers or large teams.
• Experience in event planning, travel coordination, and office administration.

Responsibilities

• Schedule travel, coordinate meetings, and manage expenses.
• Assist in organizing team events and maintain Salesforce records.

Skills

Communication Skills

Attention to Detail

Problem-Solving

Team Collaboration

Event Planning

Travel Coordination

Expense Management

Tools

Salesforce

Gmail

Google Calendar

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Job description

Contractor, Administrative Assistant, Infrastructure

Founded in Silicon Valley in 2009 by Marc Andreessen and Ben Horowitz, Andreessen Horowitz (aka a16z) is a venture capital firm that backs bold entrepreneurs building the future through technology. We are stage agnostic and invest in seed to growth-stage technology companies across sectors such as AI, bio + healthcare, consumer, crypto, enterprise, fintech, games, and companies building toward American dynamism. a16z manages $44B in assets across multiple funds.

Our team is defined by respect for entrepreneurs and the company-building process; we understand what it’s like to be in the founder’s shoes. We’ve invested in companies like Affirm, Airbnb, Coinbase, Databricks, Devoted Health, Insitro, Figma, GitHub, Instacart, OpenSea, Roblox, Stripe, and Substack. Our team is at the forefront of new technology, helping founders and their companies impact and change the world.

The Role

We are seeking an Administrative Assistant to support our firm’s growth. This role offers the opportunity to work with driven individuals passionate about technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving abilities. The role supports multiple investment partners and requires managing various responsibilities while prioritizing effectively.

Daily tasks include scheduling travel, coordinating meetings, managing expenses, and assisting with event planning. Experience working with cross-functional teams in fast-paced environments and handling sensitive information with good judgment, diplomacy, and discretion are essential.

This is a 6-month contract based in Menlo Park, CA or San Francisco, CA, with travel between both offices.

To succeed in this role, you should be excited to:

• Build and maintain long-term relationships.
• Operate with exceptional attention to detail and adapt to changing priorities.
• Handle confidential information with discretion.
• Manage multiple priorities, including recurring meetings, with good judgment.
• Proactively communicate and respond to urgent inquiries.
• Assist in organizing team events and off-sites.
• Coordinate travel arrangements and manage related expenses.
• Track and submit expense reports accurately.
• Maintain and audit Salesforce records for data accuracy.
• Coordinate team lunch and snack orders, accommodating dietary restrictions.

Minimum Qualifications

• 3+ years supporting multiple managers or large teams.
• Strong team player with excellent collaboration skills.
• Proactive, positive, personable, with excellent communication and a “can do” attitude.
• Resilient, capable of managing multiple projects and meeting deadlines.
• Discreet with high integrity when handling sensitive information.
• Experience in event planning, travel coordination, expense management, and office administration.
• Proficiency with Gmail, Google Calendar, Salesforce, Word, Excel, PowerPoint, and Zoom.
• Comfortable working remotely or in-office, with in-office presence of 3-4 days per week.

The estimated hourly rate is $50.00-$55.00, with actual pay varying based on experience and skills.