Contractor, Administrative Assistant

A16z; Menlo Park (CA); Hybrid; USD 69,000 - 76,000; Full time

Job summary

a16z is seeking an Administrative Assistant to contribute to the growth of our firm. This contract role focuses on calendar management, Salesforce data entry, and event support while needing discretion and strong communication across cross-functional teams.

The ideal candidate thrives in a fast-paced environment, can juggle competing tasks, and is comfortable working in-office 3-4 days per week in Menlo Park, CA, or San Francisco, CA, with the option to work remotely part of the time.

Qualifications

• 3+ years of high level experience providing strategic support to multiple managers and/or large teams.
• Strong team player in a matrixed environment with excellent communication.
• Discretion and high integrity when handling confidential information.
• Attention to detail and ability to manage multiple projects to deadlines.
• Experience with Gmail, Google Calendar, Google Suite and Salesforce; Zoom experience is a plus.

Responsibilities

• Manage calendars for multiple managers, coordinate meetings, and handle scheduling across time zones.
• Enter and maintain Salesforce data; support light event planning and onsite network support.
• Communicate proactively with internal and external stakeholders and respond to urgent inquiries.
• Support cross-functional teams in fast-paced environments while maintaining discretion and confidentiality.
• Balance competing priorities with a strong sense of ownership and problem-solving skills.

Skills

Calendar management

Communication skills

Discretion and judgment

Attention to detail

Cross-functional collaboration

Relationship building

Proactive attitude

Team player

Prioritization

Problem solving

Tools

Gmail

Google Calendar

Google Suite

Salesforce

Zoom

Event planning tools

Job description

We’ve established a team that is defined by respect for the entrepreneur and the company-building process; we know what it’s like to be in the founder’s shoes. We’ve invested in companies like Anduril, Airbnb, Coinbase, Cursor, Databricks, Deel, Figma, GitHub, Roblox, SpaceX, and Stripe. Our team is at the forefront of new technology, helping founders and their companies impact and change the world.

The Role

We are looking for an Administrative Assistant to contribute to the growth of our firm. This is a contract opportunity to work alongside individuals who are driven by excellence and a passion for technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. This role supports multiple people and requires the ability to juggle competing responsibilities while prioritizing.

Daily responsibilities will include calendar management, meeting coordination, Salesforce data entry, as well as some basic event planning and on-site network support. We are looking for someone with strong experience working with cross-functional teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy and discretion.

You are comfortable working both remotely or in the office. This role requires at least 3-4 days in the office per week, with frequent presence in the Menlo Park, CA or San Francisco, CA office.

To join our team, you should be excited to:

• Build and cultivate long-term relationships
• Handle highly confidential information and documents with discretion and confidentiality
• Manage and maintain multiple calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
• Provide event management support on behalf of the team, as well as occasionally staffing events
• Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the teams’ behalf
• Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention

Minimum Qualifications

• 3+ years of high level experience providing strategic support to multiple managers and/or large teams
• A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization
• Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence
• Pride in ownership. We are a self-starting, proactive culture and take pride in doing what we say we will do to the best of our ability
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Exceptional attention to detail
• Strong calendar management and prioritization skills
• Advanced proficiency with Gmail, Google Calendar, Google Suite and Salesforce as well as Zoom
• Low ego, high empathy, and the capacity to collaborate effectively with diverse teams

The anticipated hourly rate for this role is $50.00-$55.00, actual starting pay may vary based on a range of factors which can include experience, skills, and scope.

• We do only first class business and only in a first class way
• We take a long view of relationships, because we are in the relationship business
• We believe in the future and bet the firm that way
• We are all different, we recognize that, and we win
• We celebrate the good times
• We do it for the team
• We play to win

At a16z we are always looking to hire the absolute best talent and recognize that diversity in our experiences and backgrounds is what makes us stronger. We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status. These differences are what enables us to work towards the future we envision for ourselves, our portfolio companies, and the World.

Our organization participates in E-Verify. Click here to learn about E-Verify.

Andreessen Horowitz hereby reserves the right to make use of any unsolicited resumes received from outside recruiting agencies and / or individual recruiters without being responsible for payment of any fees asserted from the use of unsolicited resumes.