Partner 6, Executive Assistant, San Francisco

A16z; San Francisco (CA); On-site; USD 149,000 - 165,000; Full time

Benefits offered by this job

Carry program

Health, dental, vision benefits

401K plan

Vacation and sick leave

Job summary

a16z is seeking an Executive Assistant to support our General Partners and senior leaders in New Media. The role requires exceptional communication, meticulous calendar management, travel coordination, and discretion handling confidential information.

You will partner across functions, manage cross‑team projects, and help maintain a healthy team culture in a fast-paced environment. The position is in-office five days a week in Menlo Park, CA or San Francisco, CA, with a focus on high‑impact

Qualifications

• 5+ years of professional experience supporting senior executives in fast-paced environments.
• Expert-level scheduling and calendar management with multi-party coordination.
• Excellent communication skills and discretion in handling confidential information.

Responsibilities

• Manage executive calendars and coordinate meetings with high discretion.
• Coordinate travel and logistics for executives and guests.
• Prepare and organize materials for executive presentations.
• Own team culture projects, including events and offsites.
• Respond to urgent inquiries from internal/external stakeholders.
• Process and track expenses for executives.
• Ensure privacy and judgment in handling sensitive information.
• Support data management and execution of deliverables.

Skills

Scheduling expertise

Executive support

Cross-functional collaboration

Communication excellence

Discretion and judgment

Team player

Independent work

Time management

Adaptability

Google Workspace

Tools

Google Workspace

Zoom

Slack

Job description

We’ve established a team that is defined by respect for the entrepreneur and the company-building process; we know what it’s like to be in the founder’s shoes. We’ve invested in companies like Anduril, Airbnb, Coinbase, Cursor, Databricks, Deel, Figma, GitHub, Roblox, SpaceX, and Stripe. Our team is at the forefront of new technology, helping founders and their companies impact and change the world.

The Role

The Executive Assistant will work closely with top-level Executives in New Media. This is an opportunity to work alongside leaders who are driven by excellence and a passion for technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills.

This role supports General Partners, you will keep a demanding schedule running smoothly. Day to day, that means calendar management, coordinating meetings, travel and logistics, and prioritizing across competing requests from founders, guests, partners, and internal teams. You will be a trusted first point of contact, so the ability to handle sensitive information with sound judgment, diplomacy, and discretion is essential.

We are looking for an Executive Assistant who is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving instincts. This role goes well beyond day-to-day calendaring. We want someone who cares about the health and energy of the team and will help own cross-functional projects to bring them to live.

This role requires an in-office presence 5 days a week in our Menlo Park, CA or San Francisco, CA office

To join our team, you should be excited to:

• Build and cultivate long-term relationships with founders, creators, guests, and partners
• Handle highly confidential information and documents with discretion and confidentiality
• Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
• Help own team culture projects, such as team gatherings, recognition moments, and team offsites, from idea through execution
• Meetings will include Board meetings, Executive off‑sites and ongoing staff meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
• Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf
• Process and track expenses in a timely manner for the executives
• Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Provide overall data management to executives. Inclusive of:
• Organize and compile to facilitate exec presentations
• Track and drive completion of key deliverables, proactively following up on outstanding items as needed
• Provide innovative and creative methods for continued improvements to administrative processes as the company scales
• 5+ years of professional experience, ideally supporting senior-level executives in a fast-paced environment; we welcome candidates from nontraditional EA backgrounds
• Expert-level scheduling and calendar management skills, including managing complex, shifting, multi-party schedules
• A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization
• Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Exceptional attention to detail and prioritization, resilience against multiple deadlines, and advanced proficiency with Google Workspace, Zoom, and Slack, plus comfort picking up new tools quickly
• Comfortable working in a hybrid environment and working independently
• Low ego, high empathy, and the capacity to collaborate effectively with diverse teams

The anticipated salary range for this role is between $149,000 - $165,000, actual starting pay may vary based on a range of factors which can include experience, skills, and scope.

• This role is eligible to participate in the a16z carry program and various discretionary bonus programs as well as benefit and perquisite plans including health, dental, vision, disability, life insurance, 401K plan, vacation, and sick leave.

• We do only first class business and only in a first class way
• We take a long view of relationships, because we are in the relationship business
• We believe in the future and bet the firm that way
• We are all different, we recognize that, and we win
• We celebrate the good times
• We do it for the team
• We play to win

At a16z we are always looking to hire the absolute best talent and recognize that diversity in our experiences and backgrounds is what makes us stronger.

We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status.

These differences are what enables us to work towards the future we envision for ourselves, our portfolio companies, and the World.

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